Time Blocking
planned
Zachary Martin
If I have a task that will take 8 hours to allow me to schedule 4 hours for Monday and 4 hours for Tues. (Roel)
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Anthony C.
Merged in a post:
Adding same task to calendar several times = time tracked not task duration
K
Kolla Saker
Today if you add a task to calendar - what happens is that you change the planned duration / start and stop date of a task.
I would like it to work as you can add a task to calendar to plan when you are working on it - and that time should be automatically added as time worked on that task. (The google 2 way sync is working really good and this way one could plan/replan task in google calendar and time worked would automatically change in ClickUp)
Also you should be able to add task to calendar several times since you are working on that task several periods of time.
Task overall start and end point should be a separate thing as a planning start and end point as shown in e.g. gantt.
This way you can also use start time of task to reflect when you need to start thinking of working on that task and due date as deadline.
E.g planning your task you see today this start date of task coming up and you plan in calendar to work on it tomorrow 3h and day after 4h, which is sufficient since deadline is in 5 days.
Alternatively if you think today's way should be kept. Consider making it possible to automatically (userdefined maybe) or by a click make the duration in calendar for a task for a person = actual time spent on that task.
M
Md Ibrahim Khondkar
Okay
Anthony C.
Merged in a post:
adding split tasks in gantt view
S
Shade
Some tasks have a linear duration, but some others need to be interrupted and restarted after other tasks or due to unexpected problems, delays or even plan change.
Because I do a lot of modular tasks it would be definitely useful to have this function.
As example I've planned all my tasks for April, suddenly I got another commitment and during an entire week I will be not available.
it would be easier to plan if I could split my tasks before and after my commitment.
So i can keep a more granular vision of what i've already done and where I can fit all my assignments.
At the moment I should duplicate the tasks (annoying and confusing),
or shift everything after the commitment but messing up with the current plan.
Stretching tasks create an overlap that is confusing too, it would be acceptable if I could change the color of the task bar in that area and mark it as not-working time
Anthony C.
Merged in a post:
Split up time estimates unevenly in Workload View
S
Sophia Kaminski
From support ticket: In the resource allocation view, I'd like to be able to split up a task's time estimate unevenly between its start and end dates. I imagine when estimating i might have allocated 20hours for a task but the assignee is only able to do 10hours in the current week. Or there might be multiple assignees that are splitting duties. It would be good if there was a way to claim part of estimates allocation. This would also be handy to see how much of a tasks estimate is already allocated (+ time already spent) to see things like if task would be over budget.
Anthony C.
Merged in a post:
Workload: Capacity should Subtract time tracked, and other improvements
J
James Guitard
Workload has a major limitation in the way it displays Capacity, which could be fixed if this simple change were implemented.
Currently, Workload view (of Everything) measures a person's daily/weekly Capacity by summing the Time Estimates for all assigned tasks, distributed over the start+end dates for those tasks.
However, this does NOT account for time already spent on a task. This creates a false view of a person's workload for the day, as less hours appear to be available than should be.
Example: a task is estimated at 12 hours, with a 3 day duration. This would show on the workload chart as 4 hrs /day of a person's capacity. If that person actually spent 8 hrs on the task in 1 day, there should only be 4 hrs remaining in total, but the workload chart will show 8 hrs total of capacity filled over the next 2 days (4 hr/day).
This would lead to a LOSS of 4 hrs of productivity, if a manager was not aware of this limitation in Clickup.
Solution: provide an option to subtract "time tracked" from "time estimated" for the capacity calculation.
Other improvements that would help workload/capacity planning:
- Allow for manual distribution of task hours per day. I want to be able to assign a task (of 10 hrs total) as 4 hrs on Monday, and 6 hrs on Tuesday, etc.
- Allow for distribution of hours over non-adjacent days. Sometimes a task cannot be worked on consecutive days (blockers, outages, availability, etc.). The capacity should be adjusted for days no work can be done.
- Allow for managing Days Off/Holidays/Vacation. Workload/Capacity should account for days that are unavailable for a person.
- Allow for flexible schedules. Max Capacity should be adjustable per day on a weekly basis (ie. Monday: 10 hours max, Tuesday: 6 hours max, etc.).
- Better view options for longer time range. It would be nice to view forecasted Workload across a month, a quarter, etc. Having to click in 2-week increments to view workload 6 months from now is annoying.
Anthony C.
Anthony C.
planned
Teofrenz Ycot
Anthony C. This is so good to know! Thank you! If we can do this within the calendar, it will be a game changer for schedulers who do a lot of time boxing.
If we can extend it to use the calendar as a "drag" style timesheet like in Toggl, that will be super awesome!
Anthony C.
Guy Mannerings
Just noticed this is on the roadmap for this year! Great to see!
Anthony C. Any chance this could be marked as "In Progress" on here?
Anthony C.
Guy Mannerings: I'll update the status to planned. We typically don't change to in progress until actual engineering work is underway. This is on the roadmap for the newly formed calendar squad at ClickUp, but my squad will work to support them since this will be tied with the time tracking and scheduling work we are doing. Lots of good stuff coming for calendars so stay tuned!
pixojoy
Guy Mannerings ooo where did you get this list from?
S
Stephanie Henry
pixojoy it's on this page: https://dev-doc.clickup.com/p/ad-3021/click-up-roadmap/ad-3021/click-up-roadmap
David Haddad
Hi Anthony C.! Should "allow tasks to be split into multiple days", which has 1.6K votes, be merged with this? Are they not the same? Thanks!
Anthony C.
David Haddad: Looks like it. That post is much older and in the right category so I'll merge this one into it. Thanks.
Guy Mannerings
Anthony C. Thanks! Sounds good. Do you know if they will be taking beta users or having a focus group, like with other new features?
I would love to get in on that if it's going to be a thing. (Appreciate it's not your squad.)
Anthony C.
Guy Mannerings Typically we have a beta for any big features like this, but not sure what the plan will be on this specific project.
Guy Mannerings
Anthony C. Ah, okay. Hopefully they put a call out! Thanks! 👍
Anthony C.
Merged in a post:
Omit hours outside of work day when scheduling tasks
S
Sophia Kaminski
I make a new task, let's say "Frontend Dev" and I give it an estimation of 3 days. When I then go into Time View, I drag and drop the task on the calendar where I want to spread it over 3 working days. But when I drop it, it generates one block which also runs through the night.
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