Time Blocking | Voters

Time Blocking

planned

Zachary Martin

If I have a task that will take 8 hours to allow me to schedule 4 hours for Monday and 4 hours for Tues. (Roel)

August 15, 2018

Ricardo Clerigo

Pinned

Update Jan 2025 - We've now started to rollout this out to everyone. Give it a try by clicking the button to the top left of your search bar.
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Hey folks - Ricardo here, Head of Calendar here at ClickUp 👋 📆
Wanted to share a video update with how we're thinking about calendar and its connection to time blocking and time tracking.
Check it out:
https://www.loom.com/share/297c6d5e34b84312be2838b89fdfa0b9?sid=f3b608db-f021-47d4-9f67-4f8316cba002
Would love to hear your feedback.
Link to join the new ClickUp calendar waitlist is https://dev-forms.clickup.com/333/f/ad-1564957/K0PG016NG26J9MKLD7

Walter Kuki

Do we have to link to google in order to use the new calendar?
I do not see a way to time-block or view the new calendar native to clickup...
Am I missing something?  Is this not rolled out to everyone yet?

Teofrenz Ycot

So happy to finally be seeing and using this. 
Hopefully the following can also be implemented in the future:
* Option to automatically track time / record time based on the time blocks. The calendar will essentially be your time sheet.
* Time blocks get reflected in the Gantt Charts.
Thank you for all your hardwork 🙏

Brad Cannell

Hey ClickUp team,
First off, I want to say how much I appreciate the new calendar and time-blocking features! These are great additions to ClickUp, and I’m excited to integrate them into my workflow.
However, I’ve noticed an issue where "planning" and "auto-schedule" modes won’t schedule tasks during Google Calendar events, even when those events are set to "free." This is causing scheduling conflicts that limit the flexibility of the feature.
For example, in the attached screenshot, I have a "Vonlane Trip" event scheduled from 10:15 AM to 2:15 PM in my Google Calendar. This event is set to "free" because I can still work on tasks during my travel time. However, ClickUp won’t schedule anything in that window, treating it as unavailable time. Similarly, later in the day, I have kids’ activities (e.g., "Lindsey soccer practice" and "Lauren gymnastics") that are pulled in from a shared Google Calendar with my spouse. While I want to see these events on my ClickUp calendar, I also want the auto-scheduler to fill those times with tasks when appropriate since they don’t fully block my availability.
It would be really helpful if the scheduler could distinguish between "free" and "busy" events when determining available time—similar to how Motion handles scheduling. For reference, here’s Motion’s documentation on this: https://help.usemotion.com/tasks-events-and-auto-scheduling-101/understanding-free-vs-busy-in-motion#understanding-free-and-busy-events-in-motion.
I’d love to see this adjustment in a future update! Thanks again for all the great work, and I appreciate you considering this feedback.
Best,
Brad

Brad Cannell

Hey ClickUp team,
First off, I just want to say how much I appreciate all the work you put into making ClickUp such a powerful tool! I’ve been a longtime user, and I’m really excited to see the addition of the new calendar and time-blocking features. These are fantastic additions, and I can already see how they’ll help streamline my workflow.
That said, I’ve noticed a limitation that I hope can be addressed in future updates. It appears that the calendar has default work hours set between 8:00 AM and 6:00 PM, and when I enter "planning mode," I’m unable to add tasks outside of those hours. I believe (though I’m not 100% certain) that auto-schedule mode also won’t schedule tasks outside of this range. Additionally, I couldn’t find any settings options to customize these default work hours.
It would be incredibly helpful if there were an option to modify these work hours to fit different schedules. Even better, I’d love to see the ability to create multiple custom schedules and assign them to specific tasks—similar to how Motion handles scheduling. For reference, here’s a link to Motion’s documentation on custom schedules: https://help.usemotion.com/tasks-events-and-auto-scheduling-101/understanding-schedules.
I really appreciate the time and effort the team puts into improving ClickUp, and I hope this feedback helps make the calendar and time-blocking features even more flexible for a wider range of users. Thanks so much for considering this!
Looking forward to seeing how these features evolve. Keep up the great work!
Best,
Brad

Kyle Foreman

I've been itching for some time-blocking fuctionality within Clickup for a while. I just started messing around with the calendar this morning. Overall, I think you are on the right track, and I'm looking forward to where it is heading. Here is a couple things that I'd love to see sooner rather than later.
As of now, I have 9 google calendars linked. These act like one-way links from google to ClickUp. When I go to create a focus block within Clickup, I only have the option to choose one of my calendars. I'd like to be able to create focus blocks for different entities. 
It would be very helpful to set recurring focus blocks. This doesn't appear possible as of now. 
I might be different than some people in this aspect, but I use clickup to track everything. I often will set meetings as a task with a due date at the time of the meeting. It would be nice to be able automatically import task due dates into the calendar instead of having to set a due date for the task and assign it on the calendar.

Šimon Liška

What's the update on the rollout ?

Lochlin King

Hey Ricardo, I just watched the demo and I have to say that I'm very happy to see ClickUp giving timeblocking and auto-scheduling some attention! I would love to see the auto-scheduling feature be extensible beyond a single work day and to be able to set the auto-scheduler's permissible timeframe for scheduling tasks. For example, I have several tasks that need to be completed within the next 2 weeks lets say. If I were to assign time estimates and deadlines to each task along with constraints for "buffer time" between tasks and limits on timeblock length, the scheduler could go ahead and schedule these tasks. Also, I would really appreciate two-way communication between ClickUp and Outlook since our company uses Office365. I'd like to be able to timeblock/auto-schedule from ClickUp and have it reflect directly in Outlook so my colleagues can see my availability. This would mean if I got added by a colleague to a meeting in Outlook, the auto-scheduler would adjust my schedule to account for the fact that I have a new meeting. These are just some of my thoughts/wishes. Thank you!

Tim Jasper

How/where do we leave feedback for this Ricardo Clerigo?

Tim Jasper

Hello???

Tim Jasper

Ricardo Clerigo seriously, where do we leave feedback?

Michiel Saey

Ricardo Clerigo

I found the new calendar, wow, this might just be become one of the best features in ClickUp. Below my feedback for further changes or additions:

Touch pad scrolling through days is super smooth.
Priorities list, with suggestions, is really useful.
Overdue list (Very clear, demands attention as it should), now a next up list, - like on the home page, would knock it out of the park.
The command bar at the bottom make adding events a breeze.
I pretty sure that you are using the Google integration to piggyback on the planning capabilities. This fine, great even, but it would be nice if I could link my proton account.
When creating a new event, the list or space the tasks belongs to is not mentioned, so two tasks, with the same name cannot not be distinguished from each other.
Same as above goes for the backlog list.
The backlog also seems weird, you have to select a source, but there is no easy way to select all. And then it just becomes a list. A nested selector grouped by space and list seems better. Or next to the filter option, add a group by option, like done elsewhere on the platform.
When creating a new event, and referencing a task, all the closed tasks are shown as well

(1/2)

Michiel Saey

In the priorities tab, which is very useful, but the suggestions also contain closed tasks, so a filter option here would be nice.
In the command bar, closed tasks are still shown. And like on other location, there is no way to identify tasks with same names but from different lists
Tasks with a given due date, on a given time. So, for example, Wednesday from 19:0 to 20:30, are still shown, on top with the all-day tasks.
When I drag an event from the backlog panel, I can put it anywhere I want. But when I search for it from the command bar, I am suddenly limited to work hours, that I can't seem to define myself
work time booked in the past does not automatically add tracked time to that task.
When I click and dragging, then mention a task with @@ I would appreciate it if I could just press enter and create the event, now I have to also give a title.
This page is such a game changer, I want it everywhere, so it would be nice that on the home page, or on dashboards, I could also include this view as a widget there.
Sort option in the backlog list.
Define a start and end time for the calendar, or a way of zooming. Half my screen is taken up by times, like from 01:00 to 07:00, that I will never use.
Work week option (Monday to Friday) could be useful.
Option to take the color of a task from the space it is in? Nice to have
Option to show the list and/or the space next to the task of the event
When you create an event with @@ you can not select a list

2/2

Brad Cannell

Michiel Saey These are good comments. At the moment, I'm trying to figure out how to set the work hours that are available for time-blocking tasks. Did you ever figure it out?

Michiel Saey

Brad Cannell

No, haven't found it yet.

Michiel Saey

Ricardo Clerigo (3/?)
* Way to duplicate an entry, ctrl-c ctrl-v would be nice, but left click duplicate option would be nice
* I have said it in a previous comment, but if I could automatically track time with this, it would streamline my entire workflow.
* Delete key does not work on events

Tim Jasper

Ricardo Clerigo I would love to hear your feedback on the possibility of adding a timeframe view to your new clickup calendar view . (ie like akiflow does). This would allow clickup users to schedule upcoming tasks for completion or review (ie due date or custom date) based on a timeframe (this week, next week, this month, next month etc) rather than a specific date.

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