Work by Day (daily effort editing) | Voters

Work by Day (daily effort editing)

beta

André Kallehauge

The ability to set custom hours to any day that you have the task planned for. e.g. 6,6,4,0,8
Original description:
For now if I have a task with estimate 27h Click up will divide it equally for all days. So if I think this task will take me 4 days it will be divided 6:45 for each day. This is wrong approach because most likely I will be working 3 full days (8hours each) and rest 3 hours on 4th day.
So I wish to change how workload is divided throughout a chosen period.
(I have copied Simonas' description from https://clickup.canny.io/feature-requests/p/workload-2)

September 28, 2020

Vasil Enchev

Update

: We fixed that nasty bug with the

Keep task effort

not working correctly, please go ahead and test this feature again :) We also let all of the organizations in the waitlist in. You should all have access now!

Don't forget to comment and give feedback! We are counting on it!

Liam

Hey—Vasil Enchev, I hope things are going well on this, is the beta for it starting soon? ETA mentioned November.

Anett Korsgaard Nissen

Vasil Enchev - do you have news on the Beta for this functionality and when it is released as a beta?

I have signed up for it and looking so much forward to get this up and running after long waiting

Vasil Enchev

marked this post as

beta

I'm trilled to announce that that very soon you'll be the first to experience the most epic Workload view update in years 🚀
We’ve turned Workload into a pro-grade resource management platform
. With Work by Day
, you can plan and tweak effort for each task per day
—right inside Workload— balancing teams finally feels easy
.
Why this slaps
Type hours right into each day
 of a task—precise, fast, no subtasks. See how capacity lights up green right before your eyes.
Two smart modes:
- Keep Task Effort
 → preserve the total and redistribute
 across days  
8 8 8 8 8 → 9 9 9 9 4
- Keep Task Effort OFF
 → change a day and let the total update
8 8 8 8 8 → 8 8 8 8 4
Real-time totals & capacity
 update as you edit—over/underload pops instantly.
🧪 Want early access?
Sign up for the beta

Mateusz Konieczny

Vasil Enchev wow! Can't wait when this will be available. Do you have ETA?

Dave Montrose

Vasil Enchev - this is great news. Will we be able to set what time these are worked on, like in calendar view so it syncs to the users calendar? This would be a gamechanger if it works like float.com (we've seriously considered moving to float + asana purely for this). And does it warn you when you've booked more than the estimated time (/budget) for the task? Looking forward to using it. Keeping tasks and projects on track/budget is something we really struggle to do with ClickUp.

Jochem Verschure

This looks promising Vasil Enchev, can't wait!

Vasil Enchev

Mateusz Konieczny: No date at this point but aiming for last week of November, things are taking shape now but we want to polish this experience as much as possible before sharing with everyone here.

Vasil Enchev

Dave Montrose: Good thinking! There is actually a master plan, a related feature coming to Calendar, the goal is to see suggestions when to work on each task which is already planned and those suggestions to be with the duration of the daily estimate provided. You will be able to pin or manually change times as well from the Calendar. However, I can't comment on ETA for that.

Guy Mannerings

Vasil EnchevDoes this mean work sessions will finally be decoupled from Due Date?
Right now, Workload view works by changing the Start and Due Date. Start and Due Date should be FIRM
 and rarely
 move.
So will Workload view (and others - Planner, Calendar, etc) now allow Tasks to be shown by their WORK SESSION dates instead of Due Date?

Vasil Enchev

Guy Mannerings Yes and no. Tasks remain anchored to their start and due dates. You can adjust daily hours—including setting a day to 0—to create gaps. We’re also adding task splitting: each split stays within the start–due window, and if you move a chunk outside it, the task’s start/due dates update accordingly. Net result: you can have sizable gaps while staying in sync with task dates.

Liam

Vasil Enchev, I've signed up to the beta as well. Can't wait to see this in action!

Guy Mannerings

Vasil Enchev Not sure the due date should change because you set a split after it.

You might do it be accident and cause a ripple of problems without realising.
I prefer to know the original due date and know I went behind. It's better for tracking purposes.
Accuracy. The Due date doesn't change just because I am late with it - the due date is still the same. I am simply late. Due date should only move if the user moves it.

Hope that makes sense!

Guy Mannerings

Vasil Enchev Also, do you have to manually set individual days to 0 hours? Or can you simply choose individual days to work on something?
How you described it sounds like, if we were to split 20 days apart, we would have to manually go through 19 days marking them as 0 time.
Or have I misunderstood that? 
To me, the best system is simply to hit a "create work session" button on a Task, then use the calendar to pick a date and time.

Dave Montrose

Vasil Enchev Any updates on the Beta access for this, please?

Vasil Enchev

Dave Montrose: Hey Dave, wondering if you have tried the feature yet?

To answer your question (with a bit of delay) we have daily capacity and thanks to this feature it's going to be easy to see if you go over it even after daily overwrites/adjustments)

Dave Montrose

Vasil Enchev - I've tried it, thanks. The feature doesn't match your screenshot in the Beta Documentation, however (https://doc.clickup-stg.com/333/d/h/ad-3492221/8bbbf935800dffd). This introduces a couple of issues: Where you have the location of the task on the left (EPD Squads | Workload 3.0, Marketing | Website, etc), those do not show for for me, so the task locations aren't clear. The ability to split by day is a grey button that says "modify by workday" that needs to be toggled on or off, which makes little sense to me – why not just have the ability to split tasks permanently on?
I also think given there's a calendar you can switch to to see what tasks you're working on, this feature is currently at odds with that. For example if I want to resource 4 hours of a task on a Thursday, and 8 hours on the same task on the Friday, it just blocks it out and says it totals 12 hours. If I then say to start the task at 2pm on the Thursday, it blocks out 12 hours non-stop. But I've already told it I only
 want 4 hours on the Thursday and 8 on the Friday. So if I then want to start the 8 hour block at 9:30am on the Friday, it can't do it. So it splits the hours, but doesn't seem to handle scheduling properly.
On top of that you also have a 'planner' calendar, which is basically just another calendar. So it's great you're adding this, but I think until you've made it so the calendars and resourcing are effectively alternative views of the same thing, you're digging yourself further into a mess, imho.

Jérémy Husser

Do we have an implementation date for this feature?

Lorna Boyd

This is another crucial feature for us. Any news of when it will be available?

Vasil Enchev

marked this post as

planned

I'm happy to announce that this is now planned! The ability to set custom hours any day of the week from start to end of the task.

Tom Barrett

I think the importance to do this is very high. Without a method to forecast work on a different balance than a straight even split we find that some days show in the schedule as artificially low and that can lead to overbooking, which leads to stressed people and leads to lack of confidence in a tool.

Clickup is a fantastic tool so I think this should be a priority so that that deep users keep that fantastic energy they have with it and don't get impacted by what on the surface looks like a small thing, but can have a massive impact to schedules.

Ruud

I think this one could be merged with: https://feedback.clickup.com/feature-requests/p/create-several-time-blocks-during-which-i-will-work-on-a-task-instead-of-one-sta

Amanda Coulas

I would love this feature as well. I would love to have it by day, so if the task extends over two weeks, there may be some days allocated with 0 hours and other days dedicated to the task

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