Relative Date & Time for Automations (ex: schedule 7 days before due date)
in progress
Joey
Examples:
- "7 days before the start date..."
- "Each Monday..."
- When ANY date changes to ANY date
- Use Date custom fields as automation triggers
- Be able to use Automations to change items such as Due Dates using relative dates, I.E. "Next Monday"
- "When a task becomes overdue I can then set it to 'Done'"
- Etc.
Log In
Zach - ClickUp
Hey everyone!
- The "Current Date is" trigger is officially live (See screenshot)! I wanted to post here before we include it in our upcoming release notes so that you get a sneak peek. If you have any concerns or run into any blocking issues, please reach out!
- Regarding the "Scheduled time arrives" trigger, we really appreciate all the feedback from the survey! We are currently working on this feature and aim to ship it early in 2025.
Stay tuned for more 🙏
Zach - ClickUp
Hey all!
Please fill out this form if you would like to sign up for early access for this feature.
Q
Quinlans CGM
Zach - ClickUp When I try to add my Workspace ID it automatically adds commas in like it's a number in the billions. This happens on Chrome and Edge browsers. It won't let me add the ID because it says there should only be numbers in that field.
Edit: Thanks Ben Valentin! It does let you submit the form even with the formatting error.
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Khris Serrano
Quinlans CGM Same in Safari
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Matt Garnett
I'm having the same issue. Form field format needs to be updated so we can submit
Ben Valentin
Zach - ClickUp Yeah, the Workspace ID field is formatted with comma separators for the thousands (like currency formatting).
It still let me submit the form, but obviously you'll want to have someone on your team fix the formatting.
Ben Valentin
Matt Garnett It still let me submit the form even with the formatting error.
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Quinlans CGM
Ben Valentin 100%, I didn't even try to submit due to the error, but you're right. It let me submit in Chrome even with the flag. Thanks!
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Kevin CPA
Zach - ClickUp Please Fix the Form so commas don't occur.
Pierre Becher
Zach - ClickUp done but also experiencing the number formatting bug in the form
Zach - ClickUp
Hey everyone, just ignore the comma and submit please! It works still 🙏
Gail Marek
Zach - ClickUp Only if you try and 'delete' one of the commas. It's pretty confusing.
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Anita Kuenzel
Hey Zach! I filled out the form a few days ago, and while it seemed to submit just fine, I don't have an email confirmation or anything- just wanted to confirm when to expect "early access" so I can be on the look out.
Gail Marek
VERY EXCITED FOR THIS! THIS WILL BE HUUUUUUUUUGE FOR OUR FARMING OPERATION!
Karen Sourber
That's awesome!
Matt Nelson
is there any plan to add triggers for the other date fields?
created
done
closed
done
and possibly custom date fields?
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Alicia L Kitts
Great! I’ve been waiting for this before truly setting up my stuff!
Zach - ClickUp
We plan on having the
Scheduled time arrives
trigger ready for public testing here in the next week or so. I will post a simple sign up form this week to gather interest for those who want early access.We're almost ready to close out this massive feature request - Hang in there!
Rodrigo Carballo
Zach - ClickUp Thanks for keeping us posted! Can't wait to test this new feature.
Duncan Owen
Yep, very keen to see this one implemented Zach - ClickUp
Alex Nedelea
Zach - ClickUp can’t wait! Thanks!
Yisroel Falkowitz
Zach - ClickUp Can’t wait!!
Antonio Tresca
Would suggest to include also "Done Date", "Closed Date", "Updated Date" and "Created Date" on top of "Start Date" and "Due Date"
Andrey Rozhnov
Hey. any way to test this? It's crucial for us. >>>Quick update: We're hoping to wrap this trigger up soon (will begin testing internally in a few weeks) and get it shipped out shortly after! When we're ready to roll this out, I'll message here to see who wants to try it out.
Nick Engelmann
Oh I thought it was already a thing! have been using what I thought was dynamic date triggers for weeks now lol. Game changer for our business
Zach - ClickUp
Quick update: We're hoping to wrap this trigger up soon (will begin testing internally in a few weeks) and get it shipped out shortly after! When we're ready to roll this out, I'll message here to see who wants to try it out.
Thanks for your continued feedback!
TaKenya Hampton
Zach - ClickUp awesome! Tha ka for the update.
Anton Kiebler
Zach - ClickUp thanks for the Update. Looking forward for this trigger
James Guitard
Zach - ClickUp Do you have an update on when we can expect to use dynamic/relative dates for the OUTPUT of the automation?
You seem to be focusing only on the INPUT, the trigger criteria. However we need the ability to automate the CREATION of date values. IMO this is the more important use case.
For example: I want to automate the Due Dates for multiple subtasks RELATIVE to the Parent task Due Date (or a custom field like "Launch Date" or "Approval Date" etc). Subtasks are pre-reqs to the parent task, so we need to set their due dates before the parent due date. The subtasks need to have a relative formula like "Subtask.DueDate = ParentTask.DueDate -3" or "X days before Due Date".
This would save an enormous amount of manual effort for PMs with even moderate project complexity. This is not an edge case, it's foundational day-to-day project management. Please consider this critical use case as you develop this feature.
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Emily England
Zach - ClickUp I'm still missing this in the Then section. I would like there to be three variables: the start date, today and the due date.
Consider a task that has fixed periods for each status.
Examples:
- When task is created, then set start date to ChooseDate, and due date to DueDate+14, i.e. use a variable just after it was defined.
(I can now only choose a set date in the Automation settings, but I would ideally like to be asked what date to set and that the due date is set for a fixed amount of time after that.)
- When status updates, then set start date to Today, and due date to DueDate+14, i.e. use the previously defined value for a variable to increase it step by step.
(I can now only use TriggerDate as the variable)
Belle Niba
Zach - ClickUp is there going to be an option where we can say when due date arrives and task is not yet started, move the due date by X number of days where X is a variable that is different for each task?
Naomi Peters
James Guitard Is your use case addressed by the ClickApp to remap subtasks? https://help.clickup.com/hc/en-us/articles/6304545702423-Remap-Subtask-Due-Dates
James Guitard
Naomi Peters No. Remapping is useful when planned dates change, but not during initial creation of task+subtasks.
We use a checkbox field to automate subtask creation. Based on the task type, we can generate multiple subtasks and set for each: assignees, tags, custom fields, etc. However, Dates (relative to parent task dates) are not able to be set in automation.
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Megan Justice
James Guitard this seems to be more reliant on subtasks being able to take orders from parent tasks. I'm able to set a date (start/due date or a custom field that is a date) relative to the current date or the trigger date or another date field.
But that date has to exist on the task (or subtask) that the automation is happening on.
To my knowledge, subtasks aren't able to look to the parent task (and parent tasks to subtasks) for relative information.
I wish it were different.
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Colin Miller
James GuitardNot sure your exact use case, but “apply template” automation worked for us. We created the template once with dependencies and then applied it to the task on trigger
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Sally Henson
Zach - ClickUp I'd like to try this out!
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