Tag Manager
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Manage all your tags from a single menu.
> It would be helpful if there was a list somewhere (on the side bar perhaps?) of all tags and perhaps a count, it would be based on whatever you have selected (i.e. if you are in a project, it should list the tags which are in that project, same for space, and so on).
> Merge tags
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Caroline Ginty
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Hi everyone! Excited to share that development is in progress for the tag manager. Here's a sneak peak of what we're building: https://share.clickup-stg.com/clip/s/t333/39c004be-f7e0-4c9b-80f9-b733ecf5d4e5/39c004be-f7e0-4c9b-80f9-b733ecf5d4e5.webm?filename=screen-recording-2025-10-17-10%3A44.webm
The initial version will give you the ability to view all your task tags in each Space, as well as create new tags, edit existing, and delete. We also plan to build out the ability to merge tags together to clean up similar or duplicate tags, and later adding support for doc and time tracking tags as well. I know there are a lot of great ideas about tags in the comments here, and please keep them coming! We welcome your feedback on anything you see in this demo as well. Can't wait to get this out to you - cheers!
Noted follow-up feature requests:
- Define tags at the Workspace level (as well as Folder, List level): https://feedback.clickup.com/feature-requests/p/tags-workspace-space-folder-or-list-specific
- View all tasks that use a given tag: https://feedback.clickup.com/feature-requests/p/tags-see-all-tasks-with-a-given-tag
- Show time tracking and Doc tags in addition to task tags
j
janmuhammad
This would actually make tag management a lot more organized. Having a sidebar list with all tags and their counts — filtered by project or space — would save a ton of time. And the option to merge tags is something many tools still miss, even though it solves so many clutter issues.
I deal with similar workflow needs while handling tasks for AC Maintenance UAE, https://acmaintenanceuae.com/ and features like this really help keep things structured. Hope the team considers adding it — it would streamline tag management for everyone.
Caroline Ginty
Merged in a post:
Global Custom Fields and/or Tags
K
Karina Summer
As an admin managing multiple spaces, I find it challenging to update and maintain tags and custom fields across spaces. Currently, custom fields and tags are space-specific, requiring manual updates for each space when changes are needed. This process is time-consuming and prone to errors, especially as we scale our use of ClickUp.
Requested Features:
Global Custom Field Management:
Create and manage custom fields at a global level, with updates automatically applied across all spaces.
AND/OR
Global Tag Management:
Create tags globally, allowing them to be used across all spaces, and update them universally (e.g., name changes, color adjustments).
Benefits: Efficiency: Save time and reduce errors by managing fields and tags globally.
Consistency: Ensure uniformity across teams, improving cross-space collaboration.
Simplified Admin Work: Streamline management for large teams and workflows.
This feature would greatly improve the admin experience and make ClickUp more scalable for large organizations. Thank you for considering this request.
P.S. If these capabilities are already in here and I couldn't find them...I swear I did try and am happy to be told I'm wrong. :)
Caroline Ginty
Merged in a post:
Want to see all tags list on the left pane
Subutay Zimba
It would be good if we can see all the tags we used in a place on the leftpane
Caroline Ginty
Merged in a post:
Searching tags would help to organize
R
Ronald Jansen
Was looking for searching tags. This was not in. Would be great to have this functinality. Tagging is a powerfull method to organize and should be enabled to make ClickUp ever better
Caroline Ginty
Merged in a post:
Please add the ability to "Search Tags" so that I can search the tags throughout my workspace and then see everything with that tag at once! Really important!!!
R
Russell Bronson
Natalie Williams
I've got tags showing when in the dropdown when filtering by tags at the everything level that have been deleted and are not applied to any tasks (active or archived). This is something that (hopefully) will be solvable with a proper tag manager. As well as having tags live at the workspace level but not necessarily be activated at each space/folder/list in a similar manner to how custom fields function.
D
David Shalev
Please add the ability to add a description to tags. The use of tags is a key feature but sometimes it is very hard to remember what a tag designates, especially if added by a colleague. Excited your are working on a tag manager and I encourage you to add the ability to add a description to each tag. Thanks!
J
Jane Koh
can we have tag to set like custom field such that we can have the tag to be on workspace, space/folder/list and can be added to multiple locations. It is not easy to maintain tag with same name same colour on each spaces.
David Haddad
Jane Koh +1. I personally won't find tags useful until they can exist at the workspace level.
Ron Katz
Glad to hear the this is being worked on.
It would be helpful if tags had the same scope flexibility as custom fields — allowing them to be set at the list, folder, space, or workspace level.
Greg Atkins
This needs to be manageable at the workspace level, and the locations featuring the use of a given tag should be shown in the workspace level view along with the number of objects/task to which the tag is applied.
It is fine to allow options for more granular viewing, such a segmented per space.
The SORT should be possible by NAME (alphabetical ascending or descending) OR by COLOR.
The number of usages should be per task/object, and when you click the number, it should automatically open a LIST view of those tasks for easy reassignment of alternative tags, so that existing automations based on tags can be more easily managed if 2 or more tags are MERGED.
- Caroline Ginty
Caroline Ginty
Greg Atkins: Appreciate this feedback! I've been going through the feedback here and making sure that the follow-up feature requests are captured separately outside of the initial scope we are building for the Tag Manager. To address your questions/points:
- Tags are only defined at the Space level today, but please vote on this request to support them at the Workspace level: https://feedback.clickup.com/feature-requests/p/tags-workspace-space-folder-or-list-specific
- Sorting will be supported by both name and color in the tag manager!
- The usage count will not initially show the list of objects (for performance reasons), but there's a request to support this in the future here: https://feedback.clickup.com/feature-requests/p/tags-see-all-tasks-with-a-given-tag
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