AI task scheduling
J
Janine Herrmann-McLeod
Either integrating with the AI scheduler Addie, or creating your own automatic scheduling AI that decides what order you should do things in based on priority, due date, etc
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Sarah Sibson
Oh my gosh, YESSS PLEASE!! I have spent countless hours and so much frustration on trying to find something that will do this properly AND integrate well with ClickUp.
I'm at my wit's end and would LOVE IT if ClickUp implemented a native AI calendar/scheduling/task management solution!! I would be more than happy to pay extra for something which:
-automatically plans my daily to-do list into blocks of "focus time" on my calendar, based on the ClickUp tasks' settings for due date, importance, etc
-smart booking links which have detailed, high-level settings management to ensure meeting times offered are appropriate across multiple calendars, including accounting for the focus times (above) and buffer/travel times (below)
-buffer times around meetings, focus blocks, etc with granular controls
-travel time on both sides of meetings with physical addresses outside of the office, including allowing for travel between external meetings - also with granular controls
-ideally would also include option to create recurring "habits" or "solo events" for things like a lunch break, movement reminders, etc.
I've trialled pretty much everything on the market in this space - but none of them can do that full list properly. It seems ridiculous that no one has been able to manage it yet, considering where we are with AI technologies already! ClickUp, please come to the rescue!
Jack Dowd
Merged in a post:
Automatically schedule and reschedule tasks according to workload and due date
Gemma Edwards
Basically, this - https://www.usemotion.com/project-manager
AI that moves tasks around to accommodate due dates, workload and time estimates as schedules change.
Jack Dowd
Merged in a post:
Automate project scheduling based on time estimates and availability
M
Matthew Dimock
USER PROBLEM
Scheduling projects takes a lot of time and attention! And ensuring planned tasks don't conflict with your schedule is even more tedious - especially as time goes on!
USER OUTCOME
Imagine being able to automate project scheduling based on time estimates and schedule availability. Where the solution for scheduling complicated project plans is mostly automated by ClickUp.
USER SOLUTION
The user creates a project plan and either:
- Assigns a start date to the first task and a due date to the last task, or
- Assigns their tasks to milestones that have a start and due date for those contained tasks.
Then let ClickUp automate the process for populating the start and due dates of all tasks in between, depending on the number of working hours available in the day, and the time estimates assigned to each task.
This would be a very easy way to block schedule an entire project instantly!
ENHANCEMENT #1
Would be great to also have it do this individually to groupings, ie Group by Custom Field and then be able to auto-plan the project between the two start and due dates.
ENHANCEMENT #2
Have ClickUp reference the active users' assigned workload in their preferred calendar (ClickUp, or even Google Calendar if possible, making this as beneficial as possible) to figure out the best dates and times to schedule tasks that don't conflict with other scheduled engagements.
I currently use Reclaim AI to automate the automatic processing of block scheduling my ClickUp tasks, and it's AMAZING, but this could easily be something ClickUp could and should take on.
I seriously recommend you integrate this with your ClickUp if you want your ClickUp tasks to automatically schedule into your Google Calendar:
Reclaim also lets you:
- Give a scheduling link to people to allow them to book a time in your calendar with different time increments.
- Auto-schedule 1-on-1's between team teammates based on available times in their calendars.
- Schedule and prioritize recurring habits.
- Lock tasks and habits in place and determine how flexible you are in having them be overwritten with more pressing tasks.
- If a task is scheduled to be done, Reclaim reschedules any possible tasks and utilizes any free time to make sure that task gets done!
Jack Dowd
Merged in a post:
AI calendar assistant
Elementare
An AI calendar assistant like reclaim.ai integrated in the home view would be a gamechanger
Jack Dowd
Merged in a post:
AI-Powered Auto-Scheduling for Tasks
C
Candice Rose
This feature introduces an AI assistant to our calendar and task management system. It will analyze user tasks, preferences, and existing calendar events to automatically schedule tasks in optimal time slots.
Jack Dowd
Merged in a post:
AI to auto schedule
A
Albert Gilman
Integrate Google calendar and Click-up and use AI to schedule day with both tasks from Click-up and google calendar items. Similar to Motion. I currently use both.
Jack Dowd
Merged in a post:
AI for calendar / tasks Use Motion
💖 DJ Valerie B LOVE
It would be helpful to have AI integrated to organize my calendar with all of my tasks and have timers and alarms as well as link to time tracker like Use Motion - it's difficult to manage all the tasks and times and it would help with focus and effectiveness in managing busy schedule, meetings, flow/deep work, travel, etc
Jack Dowd
Merged in a post:
Use AI to schedule Calendar Events
Charlie Barry
Like the app Motion, use my task list (and information related to tasks like due date, estimated time ) to schedule my tasks for me in my calendar
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Brailla May
I would like AI to automatically schedule calendar and my day based on priority and how many hours I set to work a day and automatically reschedule if something takes longer. Effectively automatically project managing my todos and saving loads of admin time. Thank you
Sarah Russo
And it exists in other project management tools, so would be nice to have it in CU too: https://www.usemotion.com/lp-9
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