Workspace/Shared Notetaker auto-enable
Will Brambley
Allow Workspace/Shared Notetaker to be auto-enabled for all meetings, the same way Personal Notetaker can be
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Misha Skripkovsky
We're a ~120-person software company running all meetings through Google Calendar + Google Meet. We need one persistent workspace note-taker on every call, with notes shared to attendees automatically.
Today the calendar-level auto-join setting (Planner → AI Notes → Settings → General) only applies to the Personal Notetaker. The Shared / Workspace Notetaker has no auto-join at all — workspace-wide or per calendar — so it has to be selected manually on every event.
ClickUp Support confirmed this to us in writing as a known gap and pointed us to this request.
The two cases that break for us
- One-off calendared meetings (client kickoffs, ad-hoc syncs) — no way to have the Shared Notetaker join automatically. Setting it on a recurring series works and persists across the series, but one-offs have no series to inherit from, so each needs a manual click that people forget.
- True ad-hoc calls with no calendar entry — manual selection every single time.
Recurring standing meetings are the only thing reliably covered, and they're a minority of our calls. The result is inconsistent coverage exactly where notes matter most — client-facing and one-off decision calls.
To be direct: we are actively evaluating alternative meeting-notes tooling, and a workspace-level auto-enable for the Shared Notetaker is one of the deciding factors in whether we keep this workflow in ClickUp. Happy to share workspace details if that helps with prioritization.
Sashko Marchuk
Misha Skripkovsky + 1. much needed
Gabriel Aguiar
Zach - ClickUp this is much needed on our usecase.