Work Schedule / Holiday Calendar by Team or Person
planned
Vasil Enchev
Work Schedules are great but what we really need is the ability to set holiday calendars for entire teams or a new schedule for a person.
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Vasil Enchev
Update: this is in build now. The code is being written and the first pieces are already going through our internal QA.
The plan: an admin creates as many schedules as they need, each with its own working days, working hours and holiday calendar, then assigns them to a Space, a team or a person. Several regional holiday calendars run side by side, holidays are defined once on a schedule instead of user by user, and capacity respects them, so a three-day contract stops being spread across five days. You will also be able to see which schedule applies to you on your profile and in Team > People.
Today a work schedule covers the whole workspace and holds one country's holiday calendar at a time, which is the wall this post hit: https://help.clickup.com/hc/en-us/articles/33032722352279-Set-a-work-schedule-for-your-Workspace
Space, team and person ship together rather than in stages. Not in this first release: alternating or fortnightly patterns, editing someone's hours directly in Planner, and controlling who can see whose hours. No dates from me until it has been through QA and a beta.
One question while we build: when you set this up, is your first move going to be per person, per team, or per Space?
Emily Elizer
Vasil Enchev We would set this up by person. Our firm gives us a lot of flexibility when creating our work schedules so each person has a different schedule from one another. Excited to see this roll out!
Justine Dolorfino-Thieman
Vasil Enchev Per person! We have contractors who work on weekends only, and team members who work traditional weekdays. It'll be great to enable people to have capacity on their own schedules.
Ryan MacAlmon (HPE)
Vasil Enchev we would start per person as we have international teams. Just making sure I understand. Admin create the schedules and assigns them. Can we have it where the user can create and assign to themselves? As an admin I do not want to have to maintain people's schedules.
Jackson James
Vasil we would use this per person and per team. Never for a space
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Marina Person
Vasil Enchev it will be per person!
Vasil Enchev
Update from the kitchen: we have started building this and it is going well so far. Today a work schedule is workspace-wide. What we are building is custom schedules, where an admin creates as many as they need, each with its own working days, working hours and holiday calendar, then assigns them to a Space, a team or a person. It is heading to internal QA shortly, and you will also be able to see which schedule applies to you on your profile and in Team > People. The survey linked in the comment above is closed, no need to fill it in. 🚀
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Joseph Plaizier
Vasil Enchev, out of all the emails that fill my inbox, these ones about new ClickUp features are my favorite. Thank you so much for all the work you and your teams are doing and thank you for the update!
Vasil Enchev
updated the status to
planned
Hey Everyone, exciting news, we are going about to start buiding Custom Work Schedules that you can assign to different things, we just need to finish this survey before we start. can you help?
Vasil Enchev
Merged in a post:
Save multiple work schedules to apply to users in different regions
Jessica Lee
We have a global team with different working hours and holidays. It would be great for admins to be able to set different non-working days or hours and label the schedules based on region. The user can select their region and that work schedule will be applied.
Vasil Enchev
Merged in a post:
Different holidays per person in Work Schedule
J
Johnny
CONTEXT
My team works in multiple countries. I use Work Schedule to plan days off and public holidays.
PROBLEM
Work Schedule lets me pick holidays by country, but it applies one country’s holidays to everyone. This makes availability and timelines inaccurate for global teams.
FEATURE REQUEST
1 - Set a country for each user:
Add a field in the user profile or People settings to choose the user’s country.
2 - Enable holidays from multiple countries:
In Work Schedule, allow selecting holidays from more than one country at the same time.
3 - Apply holidays automatically per user:
When holidays are enabled for multiple countries, each user should be marked unavailable only on holidays from their own country.
WHY THIS MATTERS
This would make timelines, workload views, and capacity planning accurate without manual workarounds.
Thank you!
Vasil Enchev
Merged in a post:
Allow Individual Work Schedules for Users
S
Sharmila Balaraman
Currently, the Work Schedule settings in ClickUp apply to the entire workspace, so all users share the same workweek, working hours, and non-working days. Our team would benefit from the ability to set custom work schedules for each user. This would help us accurately reflect different time zones, part-time schedules, and individual holidays or days off.
Why this matters:
Many teams have members in different countries or with flexible work arrangements.
Accurate individual schedules would improve capacity planning, workload management, and project timelines.
It would help avoid scheduling conflicts and ensure better resource allocation.
Example use case:
A global team with members in India, the US, and Europe needs to account for local holidays and different working hours. Currently, we have to manage this manually, which is error-prone.
Thank you for considering this improvement!
Vasil Enchev
Merged in a post:
Support for Multiple Regional Holiday Calendars
Nicky Salido
I would like to request the ability to assign different holiday calendars to different users, teams, or regions within a single workspace. Currently, only one holiday calendar can be applied workspace-wide, which does not accommodate organizations with teams in multiple countries or regions.
Why this is important:
Our teams operate in different countries, each with its own set of public holidays.
We need workload and utilization reports to accurately reflect each person’s true availability, based on their local holidays.
Applying a single holiday calendar to all users leads to inaccurate reporting and scheduling.
Suggested Solution:
Allow admins to assign a holiday calendar per user, team, or location.
Ensure workload and utilization calculations use each person’s assigned holiday calendar to determine available hours.
This feature would greatly improve resource planning and reporting accuracy for global teams.
Thank you for considering this request!
Vasil Enchev
Merged in a post:
Work Schedule settings at user level
Nathan Robertson
Currently you can only set the working week (eg: Monday-Friday) at a global, workspace level. This is fine as a rudimentary company wide setting but there needs to be a way for an admin to set an individual user's working week. We need to be able to see the days our part-time workers are unavailable in workload view.
At the moment, we are only able to change the hours worked in a week. Though this still defaults to the Workspace's Work Schedule (eg: Monday-Friday). That's not all that helpful when a project is due on Friday but that's a part-time employee's day off.
What if an employee has a 4 day week/10 hour days arrangement? Working week settings need to be added at an individual user level.
Vasil Enchev
Merged in a post:
Work Schedule by team or space
Rob Davies
Please allow us to set a work schedule by team or space. It appears to only work on our workspace as a whole which is no use when we have colleagues working different shifts.
Savanna Leigh
Wild that we're given "work schedule" in time blocking, but it doesn't actually block our time. Very frustrating, and a waste of resources trying to troubleshoot why it wasn't working.
Vasil Enchev
Worth checking what you expected here. A work schedule marks non-working days so that date moves skip them and capacity reflects them. It does not reserve or block time on your calendar. What were you trying to do when you hit this: keep meetings and work off certain hours, or stop task dates landing on days you do not work? And which view were you in when it did not behave the way you expected?
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