Better time tracking and reporting
building now
Rena O'Brien
I've added this a couple of times, but as the team continues to use Clickup, there is a lot of items missing in tracking and forecasting.
I've tried all the widgets but ideally this is what I need: for any given month (and possibly other time frames):
- a list of projects containing how much time was logged on that project by assignee or resource
- a list of resources containing how much time they logged on each project they worked on
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Bugra Oktay
Hello everyone - here's what's coming within the next few weeks:
- Lighter default CSV exports of time cards (with much fewer columns)
- PDF exports of time cards
- Filter by team and group by tag or tasks in the time reporting card
- Time tracking with AI and agents
- Time entry deletion logs in task history
- Time estimates in personal lists
- Suggested tasks for timesheets based on user activity
- Easy time entry reduction in timesheets
- Right click to start a timer on tasks
- Time reporting dashboard in time hub
This is just the next batch. We will continue to add improvements to time tracking and reporting. Please keep the feedback coming.
J
Jon Ellisdon
What I need (apologies if this has been covered) is to be able to visualise time spent per user and / or space within the past month in chart form. I tried to set this up but the closest I can get is anything updated within the past month and this includes time spent this month and any other time, so anything that crosses over a month shows like loads of time has been spent. This seems like a fundamental feature required by any business to me in order to see whether companies are over-servicing clients...
We also need to be able to allocate time to a space or folder so we can compare to time spent, giving us a figure of how much we have over-serviced a client
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Jane Koh
Hi Bugra Oktay , can we have time tracked to be in like bar chart or time reporting to be like table with timeframe? Few pain points that we are facing now :
- unable to identify easily in dashboard which time entries are with wrong time label tags or even without time label tags
- unable to see total hours tracked per time label tags monthly/weekly/yearly in an overview like bar chart.
- unable to see total hours tracked vs timeline in an overview like bar chart/line chart.
- table summary of time tracked entries details
Besides, can we have task auto added in timesheets when it is assigned and within the time frame? For example, show the task in my this week timesheet automatically when I am assigned to a task which start date is 30th March and end date is 2nd April?
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Irtaza Iqbal
On the CSV Extract, there are no options on what fields we want to extract and a lot of noise appears. Also the actual time should have ability on format e.g. if I have 12 hours, I would prefer this represented as 1 day and 5 hours
Tamás Nagy
Hey Bugra Oktay, thanks for the updates.
We see that a small but very useful feature is missing when it comes to time tracking. In terms of automation, we need to be able to set a time-tracking condition, which is currently completely missing.
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Bugra Oktay
Merged in a post:
Better view while reporting time tracked tasks and subtasks
Rodrigo Simões
I'm new to Clickup but one of the things that made me change to the platform was the ability to track time easily, however there are a few things that would make life a bit easiear.
Our team works on different tasks for different clients. Each client is a list in our team space, and we track time for each of the tasks and subtasks. When creating a report on Dashboard view with time tracked tasks, I would love to be able to see subtasks grouped with main tasks and the total number of hours for that main task:
Name of main task1 - Number of total hours main task 1
- Subtask 1 - number of hours for the subtask 1
- Subtask 2 - number of hours for the subtask 2
...
Another thing is I can't seem to understand how the list is organized. I have all the tasks numbered for each client because it is easiear to see them ordered by name. But in the dashboard view while reporting, the tasks are listed in a random way (and since subtasks are not "linked" to the main tasks, it is just a big mess).
Lastly, but really important also, would be to able to download reports created on the dashboards. I used to work with Toggl, and they had a neat and simple way of downloading the reports as PDF files. This would be awesome.
I'm really loving the platform, these are just a few things that maybe I haven't figured out how to solve yet. Or maybe could be on one of the updates.
Thanks,
Rodrigo.
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Bugra Oktay
Merged in a post:
Time Tracking feedback
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Em Goss
Let us know what you think! If there are changes or additions that would benefit your workflow, please share them here.
Georgia King
We need time entries to be treated like Tasks. With Tasks, we have a million views, custom fields, we can do almost anything. With time entries, we can't do any of that stuff.
I just need one central area where I can view all time entries across my entire system in a giant table, decide what columns are showing, sort by any columns, and BULK EDIT.
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Bugra Oktay
Georgia King: That need makes perfect sense to me and I would love to have that level of flexibility with time entries as well. Unfortunately, they aren't built like tasks and that brings limitations.
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Simon Pleasants
My request - better filtering on timesheets and report cards.
The current option is only IS and IS NOT and then a collection of time tags. So this means ALL tags that are selected are either filtered in or filtered out. This needs to be more granular.
Sometimes I want to add multiple items to a filter, sometimes I want the inverse - i.e. time on this but EXCLUDING this
e.g. (tags in caps)
PROJECT1 and MEETING - current system does this
PROJECT1 but not MEETING - current system doesn't do this
So in the above example, I might want to know how much time I've spent in meetings on Project 1 but I might also want to know how much time I've spent not in meetings. Obviously, with just two tags I can write down the first one, and then manually subtract the numbers to get the second, but once you start adding multiple tags either on the AND or on the NOT filter then it quickly gets impossible.
An OR option would also be good. E.g.
PROJECT1 or PROJECT2
Nothing will be tagged with both so the AND option doesn't work but I may still want to see times from two projects combined.
So with all three options AND, OR and NOT you have a very powerful reporting capability - e.g.
PROJECT1 or PROJECT2
and
TEAMS
but not
MEETING
So I want to know all the time spent in total on projects 1 and 2, in Teams meetings, but not physical meetings.
Examples may seem random but the real world use case is extensive.
S
Simon Pleasants
Also, would be good to have an easy way to filter all time allocations against an individual task. There is no filter available on report cards for Task ID or Custom Task ID. To get around this I have had to create a custom field and copy the Custom Task ID into it (on every single task!) to give me something to filter on.
S
Simon Pleasants
Another good option (last one for now!) would be to improve the display of time entries in the actual task card. Currently, if you open the time dialogue and expand the user the resulting window is so tiny you can only see one entry at a time.
Please make this window much larger, or expandable. Even better, move it to the right hand side of the task card.
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Bugra Oktay
Simon Pleasants: Group by task is coming soon so hopefully that will help with the second problem here.
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Bugra Oktay
Simon Pleasants: That last one is super fair. We'll get that addressed asap.
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Bugra Oktay
Simon Pleasants: I'll also look into how we can allow for more complex filtering logic like this in there but that'll likely take a bit more time.
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Bugra Oktay
Hello hello - yes, we are working on a few of these things: rounding, new filtering and grouping options, export as PDF to name a few.
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Bugra Oktay
Hello everyone - here's what's coming within the next few weeks:
- Lighter default CSV exports of time cards (with much fewer columns)
- PDF exports of time cards
- Filter by team and group by tag or tasks in the time reporting card
- Time tracking with AI and agents
- Time entry deletion logs in task history
- Time estimates in personal lists
- Suggested tasks for timesheets based on user activity
- Easy time entry reduction in timesheets
- Right click to start a timer on tasks
- Time reporting dashboard in time hub
This is just the next batch. We will continue to add improvements to time tracking and reporting. Please keep the feedback coming.
Sammy Bohannon
Bugra Oktay Any chance there will ever be a time rounding addition?
I'd love the option to round time up when a task is completed.
Dana Nielsen
Bugra Oktay Awesome, thanks!
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Olivier Loones
Bugra Oktay Thanks!
Any chance we could have:
- A Freely defined reporting timeframe instead of only a Week view?
(both for all timesheets and my timesheets). Currently very limiting.
- Filter by Space
Daniel Urbano
Bugra Oktay I requested long time ago the addition of "group by" to Juan Grandas. I understand he's no longer part of this specific team.
Same as it works in Spaces locations (Space/folder/list). The idea here is that you can group by project (location), task types, Status, Created date (By month, week, day) among other based on use cases.
Also, we should be able to have a filter, so we only see tasks with specific conditions. (Here, Clickup should display a banner with a notice of "not all time tracked tasks for this period are shown due to filter").
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Bugra Oktay
Sammy Bohannon: Yes, rounding is planned for the following batch. I'm thinking rounding up/down and nearest x minutes in the range of 1-60 mins. How does that sound?
Sammy Bohannon
Bugra Oktay It sounds absolutely beautiful and would be so so so awesome. We do retainers and track time, but round to the next 15 minutes and I've been trying to use formulas, but it does not work.
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Bugra Oktay
Olivier Loones: Going beyond weekly timesheets isn't something we can tackle this quarter but I hear the need. I'll keep this thread posted about any news there.
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Bugra Oktay
Daniel Urbano: in timesheets?
Cassie Hayes
Bugra Oktay thank you for the update, but the only one I think would potentially help solve the issues we're having (on my team at least) is #10...
As other people have mentioned, there is absolutely no easy way to filter what time was tracked for each task or client.
The Timesheet "app" is the closest, but the problem is there's no easy way to filter or group based on Location / List (ie per client).
The workaround is to add a time tracking TAG, but with no automation, this is very cumbersome.
It could be solved simply by adding an option in the automations... "When time is tracked (in this list) on Task & Subtasks".... "Add tag = "[clientname]".
It would be easier if we could simply filter and group on the Timesheet function, but if that's not possible, the tags are the next best thing.
The other issue is there's absolutely no way to BULK EDIT the time tracked to be able to add Client tags... so again, we're left with an incomplete picture of how many hours have been billed to each client. I have to have my team fill out a completely separate form in Airtable to be able to get a picture of each of our Project's P&L.
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Gretchen Elliott
Please let us know when the reporting is improved.
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Bugra Oktay
Gretchen Elliott: It's happening now. See my post from 3/18 for the batch of changes coming. I'm all ears for anything that you'd like to see soon.
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