Better time tracking and reporting | Feature Requests

Better time tracking and reporting

building now

Rena O'Brien

I've added this a couple of times, but as the team continues to use Clickup, there is a lot of items missing in tracking and forecasting.

I've tried all the widgets but ideally this is what I need: for any given month (and possibly other time frames):

a list of projects containing how much time was logged on that project by assignee or resource
a list of resources containing how much time they logged on each project they worked on

March 2, 2021

Bugra Oktay

Pinned

Hey everyone -

Improvements that are live now:

Lighter default CSV exports of time cards (with much fewer columns)
Filter by team and group by tag or tasks in the time reporting card
Time entry deletion logs in task activity
Time estimates in personal lists
Easy time entry reduction in timesheets (no need to go into the task)
Right click to start a timer on tasks
PDF exports of time cards
Time tracking with AI and agents

Improvements that are coming soon:

Time reporting dashboard in time hub
Column selection for CSV exports of time cards
Option to show time tracking tags in timesheet cards
Option to round up/down tracked time automatically

Sven Zimmermann

Please make it possible to look at Timesheets on another way than just the "per week" view.
I do not understand why you limit the user here. If I want to pay my employees I will do that on a monthly basis rather than on a weekly basis, so it should be possible to access the data in other time windows than only one week. 
Thank you for your consideration.

Stef Duenez

Ditto what Ekin said. If we could get the total sum + the breakdown of the tasks, that'd be awesome. Right now it just shows as 'notes'.

Ekin Yildizoglu

I'd like the Time Reporting card to display the total sum of tracked hours for the selected time period.

Isa Rodrigues

Hey! I'm really enjoying working with ClickUp, but there's one feature I feel is missing.
I'd love to have a comprehensive report for each Space (in my case, each client) that gives me a complete overview of the work completed without having to switch between multiple windows.
For example, in the Task List I can see the cost and the tasks themselves, but I can't see the task notes or the exact time when a particular task was performed without clicking in the time tracked field. I can find that information in the Time Reporting view, but then I lose access to other important fields and details that are available elsewhere.
A possible solution would be to allow each Space to have a dedicated Time Entries view, where users could choose which fields to display, similar to other customizable views. Alternatively, this could be available as a Dashboard card with the same level of customization.
I apologize for not using the correct technical terminology, but I hope I've clearly explained the type of reporting I'm looking for. I believe it would make it much easier to review all the work completed for a client in a single place.

Patrick Holz

Since you are no longer supporting the legacy time cards and the features they offered (and are not in your newer "improved" cards do not offer), why don't you add the option to provide a sum of the times being reported and allow filtering task and time tags? Your improvement process seems to be 1 step forward and 3 steps back.

Vasil Enchev

Patrick Holz: Fair criticism, and thanks for being direct. Summed totals and filtering by both task tags and time tags are exactly the gaps we're hearing most, and they're on the list for the reporting work that's in progress right now. I don't want to hand-wave the legacy card transition either, so if you can tell me which specific views/numbers you lost from the old cards, I'll make sure they're accounted for in the new reporting rather than dropped.

Dots 3D (Admin)

We also need solution for the same issue. But this query was raised by Rena in 2021. I wonder, still it remains unsolved? Request Clickp team to reply!

Vasil Enchev

Muthukumar: You're right that this has been open a long time, and I appreciate the patience. It's actively being built now, not sitting idle. The new reporting tab is the first piece and more is coming. If you share the one or two reports you most need (for example time per project per assignee for a given month), I'll make sure those are covered in what ships.

Jon Ellisdon

Agree with Rena O'Brien.

The company I work for has a space for each client. What I really need is Client A has X number of allocate hours per week for SEO (carried out by one team member) and Y number of hours for creating blogs. I'd need a dashboard view to see when we are approaching the agreed hours to understand when to talk to the client and advise anything additional will cost them. once we have hit the limit, we then know to begin using the billable hours field.

Alexander Eppstein

Bugra Oktay, curious on your thoughts around a distinction that may be missing in ClickUp time tracking/reporting:

Billable time. Exists today
Non-billable time. Exists today
Invoiceable time. What should actually be invoiced to the customer

The gap appears in real-world T&M scenarios where invoicing is not always directly tied to actual logged effort.

Example 1. Pre-agreed budget / allocation

Customer approves 20h for the month
Consultant only requires and logs 10h
The 10h is still correctly tracked as billable work
However, finance still needs to invoice the agreed 20h allocation

Today, a standard billable-hours report would only show 10h, even though the invoice should reflect 20h.

Example 2. Overage / capped engagement

Customer approves up to 20h
Consultant logs 30h
All 30h are still operationally billable from a delivery, utilization, and accounting perspective
But only 20h are invoiceable under the customer agreement
The remaining 10h become absorbed overage

In both cases, there is an important distinction between:

actual effort worked
work considered billable operationally
work that is contractually invoiceable

This feels especially relevant for:

T&M with agreed budgets
capped engagements
prepaid hour pools
retainers
reserved capacity/service allocations

Today the reporting model feels very effort-centric, while many services organizations also need a contract-centric invoicing view.

Wondering if there is already a smart/native way to model this in ClickUp today, or whether this is a product gap worth exploring further.

Also curious whether others in the community are facing the same challenge and, if so, what workflows or workarounds people are using today.

Bugra Oktay

Hey everyone - I received some requests to explain some of the improvements I shared over the past weeks. Attached is a video walkthrough of them. Please feel free to comment for any further questions or feedback.

For those already dropped a line here, I'll be responding to you as soon as I can.

260519_TT_Improvements

Csaba Együd

Bugra Oktay, it looks nice, thanks for sharing!
My question is whether it will be possible to create a timesheet on a monthly basis. I need to create monthly timesheets. I understand that I can generate four weekly reports, but that is not exactly the same as having one full-month report covering days 1-31.
Entering time on a weekly basis is absolutely fine. My question is only about the report period.

Bugra Oktay

Csaba Együd: not yet, but that's on my radar.

Csaba Együd

Bugra Oktay, excellent!

Simon Ihlenfeldt

Bugra Oktay these are really nice improvements — thanks for pushing this forward!

A few things that would make a big difference for us:

Feature request:

Option to hide guests by default in timesheets

Pain points we're currently running into:

No distinction between
non-billable
and
not yet categorized
. Right now we can't tell from the data whether a time entry was deliberately marked as non-billable or simply hasn't been categorized by anyone yet — which makes clean reporting really hard.

Jeremy

Bugra Oktay Hello, it's great that the AI can finally access estimated times and tracking times. That said, it would also need access to the tags associated with time entries in order to make full use of them.

Adrian Arama

Bugra Oktay how about the cases when I need to report on tracked time per customers. 
We use a dropdown custom field for "Customer" in order to be able to track different activities across the workspace because each depp has a dedicated Space. 
How would I be able to keep track of the tracked time for a customer in this case?

Lydia van Velzen

Csaba Együd

Would love to have the option to group by a regular tag instead of (only) time tracking tag
Will there be a way to edit the data before exporting to jpg or pdf? For example: review / round up the time tracked

Gary Trojanowski

Hello.
Two concrete points from an agency perspective:
1) A Harvest-style calendar view (screenshot attached): daily hourly grid with time entries displayed as blocks on their actual time slots. Much more readable than the current list view for reviewing/correcting your day and spotting gaps or overlaps.
2) A time budget definable at the List level, with % consumed in real time and configurable threshold alerts (80%, 100%...). At our agency we sell hour-based retainers (e.g. 100h sold): we need to actively manage consumption, not just observe it after the fact.
We currently use the Everhour extension to get this on top of ClickUp — it works, but it means an external dependency, every team member needs the extension, and data lives outside ClickUp. Having it native would be a game changer.

Simon Schilling

Gary Trojanowski exactly that. ClickUp time tracking is more a gimick than a feature. If your income relies on tracked time you better use some serious time tracking tool in parallel.

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