Better time tracking and reporting
under review
Rena O'Brien
I've added this a couple of times, but as the team continues to use Clickup, there is a lot of items missing in tracking and forecasting.
I've tried all the widgets but ideally this is what I need: for any given month (and possibly other time frames):
- a list of projects containing how much time was logged on that project by assignee or resource
- a list of resources containing how much time they logged on each project they worked on
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Jason Siegel
under review
Thank you everyone for your feedback on the importance of better time tracking and reporting!
Hannah Zachry
YES.
I really, really, want to be able to add a filter to charts and graphs that's simply "time tracked" "is / is not" "this year / this week / this quarter" etc.
I need to know how much time was spent on specific types of work, which I designate using tags. Every task has a tag. Every task has time tracked to it. I want to know which tags take the most time, which take the least. All to answer: What can be outsourced / what do we need to hire for? Where did we spend the most time? How can we be more efficient?
While I can almost get this information by filtering for when the status last changed, or even by date done... it's not really correct. Because tasks can easily go for a few days, or even be open for weeks.
Here's my use case, and it happens OFTEN. The chart shows how we sort billable work using tags.
Let's say 10h are tracked on a task on the 1st of the month. Then, it sits, waiting to be reviewed. Now it's 5 weeks later, and 30m minutes get added to the task, then it gets closed. And finally because the status changed/got closed, the data is added to the dashboard graph for the second month, even though the majority of time was spent in the first month.
I want to be able to filter by time tracked and when the tracking happened, please!!
A
Andrew Tomassetti
To add to the reporting component. Dashboards are much for flexible than the "TimeSheet" section for reporting, but unfortunately the dashboard cards can't utilize Time Tags, or Time Tracked Date.
I don't find any use out of the Timesheet cards for dashboards, however the custom cards (calc, bar graph, pie chart) are used heavily and can display reports rather effectively.
I suggest the following be added to custom cards, in the filters, grouping, as well as in the axis selections for things like bar graphs:
- Time Tags
- Time Tracked Date
Those two would make the current dashboards much more functional when it comes to time and its the one thing stopping us from not using Time, let alone trying to report on it. We need to understand what time was related to (action, not just the task), and when that time was spent.
Gail Fraser
Would love more filtering options & the ability to show by task -- I organize my client work under a main task per client, and right now, I am unable to show only one client at a time
Anthony Lemay
Much needed 4 years later! Need to be able to see time spent per client per month per task / project (Custom fields) , through all users, so i can see the different hourly rates, etc. Get notified on time overlapse (when we go over the time estimate), and also detect idle time with rules of either: Keep idle time + Keep tracking, Remove idle time and keep tracking, and both too but stop tracking.
Debra
100%, we need better time reporting & tracked time availability in automations and api. We are a service firm with our largest expense being labor. I want to know when time tracked exceeds the time estimate. I need to REQUIRE time entries on tasks in certain locations or I need to automate getting some notification if time isn't tracked. I'd like to compare time tracked on certain tasks types - between different team members - to help promote efficiencies... But most of all, I have to know, in an easily obtainable way, how much time we spend each month on each client.
K
Kate Rossman
I need the ability to track time for different jobs/clients and report on them. I thought to use tags but it's annoying to have to set that every time. It'd be better if I could automate this (right now time tracking tags can't be automated) or if the time entry saved the space as a data point.
Then, to report, the timesheet needs to have the ability to filter by tags and or space.
Kristine
Yes! I'm very much in need of the ability to show dashboard reports that break down time tracked, grouped by custom field, and split that out on a monthly basis in a bar chart.
i.e., In January it'll show me that X time was spent on data management, X time was spent on client emails, X time was spent on website design, etc. The same for every other month. And it will all be based on WHEN the time was tracked (the date) for each custom field.
Sorely missing out on having this data breakdown.
A
Alexander Barton
In general, the topic of “reporting” in time recording is incomplete and many things are missing. This is where https://toggl.com does it better.
Wishes:
- Export timesheets as a PDF
- Keep timesheets ungrouped (don't split by employee)
- Bar charts for the time tracked per day (for any period, such as last month)
- Pie charts to show how many hours a ticket took.
- It would also be good if you could filter tickets by time, e.g. to create a list view with all tickets that had a time entry in the last month. My goal is to create all hours of all tickets for the last month so that I can create an invoice later.
Many approaches are already there, but they have not been thought through to the end here. In my opinion, however, the tracking itself is good and easy so far.
Kira Colon
In addition to better time tracking and reporting from time with all the comments, the ability to split time up easily when the timer has been running so the time can quickly be broken up to multiple tasks
Grzegorz Derlukiewicz
Auto stop/pause + more control via native apps is really needed to start using this feature. People forgot to track or forgot to stop, really annoying.
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