Start/Due Date/Time with Time Zones
C
Chung-Chia Huang
Can we set a task that starts and due with different time zones? Say, a flight from 8am Chicago (GMT-6) to 10am San Francisco (GMT-8)
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R
Rebeckah Stough
We would like the ability to specify the time zone on task dates (start date, due date, etc.). I agree with several of the comments that have been merged into this feature request as our team is spread out over several time zones.
While some dates are not time-zone dependent, some of the tasks we assign may be time-sensitive to particular time zones.
For instance, a team member may need to assign a task for someone else in a different time zone, and make sure that the assigned time meets the appropriate deadline for where the assignee is located, or for where another person associated with the task is located.
Even if there are default time zone settings applied through the workspace for general scheduling ease, we would like the ability to override the default with a specified time zone.
Ivan Villa
Merged in a post:
Set Time Zone when using Start Date and Due Date (and date Custom Fields)
(Not really sure if this falls under Task View or not, as it does happen at the Task View level, but also whenever you create a task. So sorry if this is in the wrong place. Feel free to move it to the 3.0 feedback, or whatnot.)
It would be great to be able to set the Time Zone of the Start Date/Due Date/date Custom Fields when creating or editing a Task.
Currently, Tasks are set based on the time zone you are in when you create it.
This causes 2 real headaches, that become very apparent when travelling:-
1. If, say, you are based in London and book a flight in New York City for 6 months' time, you get the flight information in NYC time.
So naturally, you put the flight time in as the Due Date, and you put it in in NYC time, because that is where your brain probably goes to. You're likely not going to convert it to London time, especially working out if there is a difference in Daylight savings time, etc.
However, when you are then in NYC, your flight time will be completely wrong on ClickUp. It will be 4 or 5 hours wrong (depending on Daylight savings), even possibly showing the wrong date entirely if it was happening overnight.
So you either have to figure out time conversions in advance (which is a real pain), or you have to have the wrong Due Date and Time shown in ClickUp, which is also a pain and could cause you to miss your flight (or meeting, or whatever it is you have logged).
2. While you are in NYC, you get asked to do some Zoom meetings on London time. E.g., a co-worker asks you to meeting on Zoom at 2pm on a Tuesday.
Well, because your Workspace time is set to London (unless you changed it, which you may not want to do for other reasons), that time will display completely incorrectly while you are in NYC.
Or, alternatively, you make some meeting times for when you are back in London, but you put them in ClickUp while you are in NYC. ClickUp will now put the NYC time on the Date field. So then it will be wrong when you are back in the UK.
So, again, your only choice is to do a conversion to figure out what the equivalent NYC time is when you have the meeting set (which is so not in your mind when you put it in ClickUp), or you have to remember that the Due Date/Time is 4 or 5 hours wrong when that meeting comes around (which could be months away if it is set far in advance).
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You do get notified of time zone changes when you change time zones, but none of the above is obvious when it actually comes to using ClickUp when moving across time zones in practise.
The fix to these problems is simply to choose a time zone when you create or edit a task.
When you view the task, it would display the time zone next to it. Bonus points if it has a button to toggle to convert to the time zone you are currently in, as it knows it is different to your usual time zone.
That way, ClickUp will display the right Due Date and Time no matter where you are in the world when you create or view it.
Caroline Ginty
Merged in a post:
Due date notifications - Set own time zone
Anni
Currently all 'Before / After Start & Due Dates' notifications are based on your time zone (US). Therefore we will receive notifications in the middle of the night.
To explain an usecase:
- Task Due Date is set to 01.05.2023 (no time has been set)
- The notification setting is 'Before Due Date reminder' 5 minutes before
--> The reminder will be pushed at 03:55 am in the night (European time)
We would love to have one of the following options:
- Set the notification time
zone
- Setting a proper time for the notifications similar to the 'Daily Due Date Summary' for tasks that have been set to a date without time.
Thanks!
Caroline Ginty
Caroline Ginty
Merged in a post:
Automatically Convert the Due Dates to Adjust for Team Members in Different Time Zones.
Jared Dunn
Our team would bake the biggest cake ever and deliver it personally for the ClickUp team that could make it possible for ClickUp to handle time zone conversion when due dates are set.
So if I set a due date for Friday @ 8pm PST then our team members in the Philippines would automatically see it as Saturday @ 11am and not instantly have overdue tasks as soon as the task was created.
This has caused us some huge headaches because of miscalculated due dates.
Caroline Ginty
Merged in a post:
Optional custom Time Zones per task
D
Daniel Erlich
I have clients all over the globe, so for me, setting a task to be due at "2 pm" doesn't mean anything unless I can specify "2 pm in Berlin" or "2 pm in PDT".
I'm kind of shocked this hasn't been implemented yet, there are active requests from 2019 o.O
Please, don't worry about refinements, just add an option to the date+time selection dialog to let us make it date+time+timezone... Pretty please?
Caroline Ginty
Juancho Tupas
We have a similar issue. I'm a VA from the Philippines and I needed to use ClickUp tasks to sync due dates with my manager's Google Calendar. I assumed ClickUp automatically adjusts due dates based on the Time Zone of the Google Calendar user, but it doesn't.