Remap Parent Task Dates based on Subtasks
planned
Zeb
From Josef:
Remapping subtasks from parent task due date is great. But we also need it the othe way: whenever a subtask is delayed and rescheduled then the parent task due date should be updated according to new due dates for subtasks.
Ideally the parent task due date could be auto-updated to max(due date for all subtasks) or due date for the last subtask in a chain of dependencies.
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Juan Grandas
📢 Help Shape ClickUp’s Task Scheduling Features! 🚀
Hey ClickUp community! 👋
We’re working on improving
task scheduling behaviors
and need your input. How should parent tasks and subtasks interact
when scheduling?👉 Take a quick survey here: Takes ~2 mins!
Your insights will directly impact how we enhance task scheduling in ClickUp.
Thanks for sharing your thoughts! 💡✨
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FERNANDO
Totally agree. Allow me a comment: When a project consists of many tasks, it would be nice if the TASK DESCRIPTION should stand out or be in another color, for example: red. It would be much easier to review the project. thanks
Anton Kiebler
Juan Grandas From my point of view, it would be useful to allow the data of the parent task to be edited, even if there are subtasks, but it should only be allowed to set a due date that is after the latest due date of a subtask and a start date that is before the earliest start date of a subtask. The subtasks should therefore define the minimum time window of the higher-level task.
By the way, this also applies to the list level. It is completely unnecessary to set and constantly update the date of the list if something changes on the due dates of the task. Can't you also make the date of the list dependent on the earliest start date and latest due date of the task it contains?
Shawn Steiner
When my team is creating a new project using a template, it should default to today's date and then propagate all the way down based on already defined lead times.
Shawn Steiner
I agree with the others...we need a flexible method of ensuring all tasks including templates update when they are created which means all they though to all subtasks from top to bottom! This is a major issue with my entire team as currently they manually have to change the dates every time when creating a new Project. Making them hate using ClickUp!
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Ulrik Lorentzen
The subtask with the earliest start date should drive the parent task's start date and the subtask with the latest due date should drive the parent task's due date.
This would be a great feature as we constantly have to adjust our plans manually to have parent tasks match the underlying subtasks.
James Murgatroyd
yes
Juan Grandas
📢 Help Shape ClickUp’s Task Scheduling Features! 🚀
Hey ClickUp community! 👋
We’re working on improving
task scheduling behaviors
and need your input. How should parent tasks and subtasks interact
when scheduling?👉 Take a quick survey here: Takes ~2 mins!
Your insights will directly impact how we enhance task scheduling in ClickUp.
Thanks for sharing your thoughts! 💡✨
Bec Morris
Juan Grandas this is great thankyou!
I've added this comment in the survey - but the biggest challenge i've had with the remap subtasks feature is it doesn't remap their start dates - only their due dates - it would be great if there was the option to remap based on parent task ie: if parent task start and due dates change - do this to sub tasks - if only due dates change - do this for sub tasks.
I appreciate putting this into action is more challenging than just explaining how we want it to work - but we really appreciate the level of though and time you put into make sure these tools work the way we need them to!
so big thank you to you and the clickup team for always innovating and working to make clickup better for its users.
Zoe Macfarlane
Juan Grandas I forgot to add at the end of the survey....is it possible for subtasks to date default to the parents dates? then we can reschedule. As a subtask doesnt appear on the gantt until it has dates. :) just a thought.
Robert Hudman
Thanks Juan Grandas
I have completed the survey.
I can see that it will be tricky if both Subtask and Parent task remap is enabled.
If we had to choose (only one enabled at a time), we would likely Choose Parent task remapping based on sub-tasks. But having the option either way is good, and would love to configure this at any level as needed.
Looking forward to this development, much needed and will be super appreciated! :)
Robert Hudman
I agree with Bec Morris
Remapping should apply to BOTH start and end dates when updating Parent tasks from sub-task dates.
Essentially, it would work how to List dates show on the Gantt chart at the moment.
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Mathew Watson
Juan Grandas I am so so excited for parent task sync to be an option. I feel like it is the predominant use case for more people since parent task dates should equal the total of all its subtasks. Doesn't quite make as much sense in reverse. But remap subtasks certainly could still have an off use cases when mass moving project/deliverable dates...
One thing that I failed to mention in my survey response was that. It may make more sense to have "due date" be changed to "planned completion date"
As an example. You can have a due date for a parent task deliverable on March 1st. But your planned completion date is actually March 5th.
If you could set due date separate from the start date and planned completion date then you'd be able to showcase when deliverables/tasks are late.
Having it be start date > due date isn't a great representation of what a due date actually is. What is actually being represented is more of a planned to be completed date. Which is why i'd suggest changing to have planned completion date be the nomenclature. And then have a separate field for due date. This would allow for formatting to highlight when a planned completion date is past a due date. Useful for automations or custom formatting if that ever gets ramped up.
Thank you for your hard work!
Kim Hoang (BF)
Juan Grandas We request the ability to select either Auto or Manual scheduling mode at every level of the task hierarchy – for individual tasks, lists, folders, and spaces.
Microsoft Project offers a flexible scheduling approach. Tasks with subtasks are designated as "Summary Tasks." When a Summary Task is in Auto Schedule mode, its start and end dates are automatically calculated based on the dates of its subtasks, and the Summary Task dates cannot be directly edited. However, users can switch any task (Summary or subtask) to Manual mode. This allows independent date adjustments for both parent and child tasks.
This flexibility is crucial for various scheduling needs. For example, consider a Summary Task with three subtasks (A, B, and C) that ideally occur chronologically. Task A must precede Task B, but Task C can start 10 days before Task A. If Task C is in Auto Schedule mode and its start date is moved 10 days earlier, the Summary Task's start date will also shift, which is undesirable. We want Task C to remain associated with the Summary Task. By switching Task C to Manual mode, its start date can be adjusted independently without affecting the Summary Task's schedule. This granular control over scheduling is essential.
Check out the auto and manual task mode in MS project here: https://www.youtube.com/watch?v=kxpVPyAPYBg&ab_channel=PerformancewithProject
But don't forget task dependency is also important when it comes to project schedule, your team must understand it if you want to develop a PROJECT MANAGEMENT TOOL, not a task management tool:) check it out here https://www.youtube.com/watch?v=C29zmSaxUf4
LIST SUMMARY TASK
The previous example focused on tasks within a list, where the list itself acts as the highest-level summary task.
FOLDER SUMMARY TASK
When a folder is set to Auto Schedule mode, all its constituent summary lists, sub-summary tasks within those lists, and individual tasks within those lists should automatically adjust their schedules to align with the folder's schedule.
SPACE SUMMARY TASK
Similarly, when a space is set to Auto Schedule mode, all its contained summary folders, lists, sub-summary tasks within those folders and lists, and individual tasks within those folders and lists should automatically update their schedules to reflect the space's schedule.
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Eduardo Tavares
An elementary function, should have been implemented in the first beta version of ClickUp.
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Eduardo Tavares
An elementary function, should have been implemented in the first beta version of ClickUp.
Robert Hudman
Hey ClickUp
Keen to see this one come through...any updates?
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