Planner Optimization / Multi-Calendar Support: Calendar Assignment Field for Tasks
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Anita Kuenzel
Summary:
Allow tasks to be assigned to a specific connected calendar via a “Calendar” field, and ensure that assignment persists across Planner, Calendar View, and integrations. Enabling true centralized planning.
Categories: Calendar-Planner & Fields
Problem:
Tasks default to a single default calendar, ignoring planning context. This breaks workflows for users managing multiple calendars (clients, internal, personal) and creates manual rework. Downstream, this impacts systems that rely on calendar data segmented for specific purposes- such as activity logs, billing, scheduling tools, reporting, and privacy.
Request Details:
Add a Calendar field for tasks, pulling all calendars from connected accounts, grouped by email account. Respect this field when scheduling (Planner drag/drop, Calendar View). The calendar event block will be added to the assigned Calendar. Secondly, Allow this field in Automations. From my perspective, subtasks would inherit the parent task’s calendar by default (however ClickUp may determine optional flexibility if needed).
Impact:
Calendars are foundational to scheduling, collaboration, CRM activity, automations, and AI-driven workflows. Without calendar-level assignment, ClickUp cannot reliably act as a true source-of-truth across systems. This feature elevates ClickUp into a true orchestration layer for time, enabling accurate scheduling, cleaner integrations, and meaningful cross-functional reporting.
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Anita Kuenzel
Ricardo Clerigo Thought I’d tag you on this one because I believe it points to a much larger product opportunity than it may seem at first glance. Connected calendars are not just visual layers: they are operational endpoints tied to external systems, workflows, and boundaries that users often do not control. For consultants, agencies, and anyone working across organizations, the outside world is not going to restructure itself around that operator. But ClickUp can become the orchestration layer that connects to it. A persistent calendar-assignment model would be a major step in that direction. ClickUp has an opportunity to meet that ecosystem intelligently. This kind of calendar-level assignment for tasks, would help turn ClickUp into a true orchestration layer across the varying systems consultants are expected to navigate.