Individual Task Completion
Austin Kelm
Add a feature where tasks that have multiple assignees can have individual task completion. For instance, you could create a task that for employees to fill out their annual health insurance enrollment form. By assigning it to the whole team, each person could individually mark the task as complete instead of needing a task for each person. By pulling up the task, you could see who has and hasn't completed the task.
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Daniel Urbano
I think this would be also solved by implementing Statuses Workflows. Example:
Automation to create a subtask for each assigned person in the task. Then stablish that subtask can be completed only by assignee.
Kim Hoang (BF)
Here is my user story:
Short Description:
Implement a "Collective Task" mode where a single task can track individual completion states for multiple assignees. This feature would allow one Accountable owner to oversee the work while many Responsible assignees mark their part as complete independently, without closing the task for others.The Problem (User Story):
As a Manager, I often need a large group (e.g., 1,000 employees) to perform a single micro-action, such as "Read and Acknowledge New Security Training."Current Limitation:
ClickUp treats task status as a global state. If I assign 1,000 people to one task, the first person to click "Complete" closes the task for everyone else, losing all tracking for the remaining 999 assignees.Inefficient Workaround:
Currently, users must create hundreds of individual subtasks to track who has finished. This causes "subtask explosion," making dashboards messy and administrative oversight nearly impossible.Continue below >>>
Kim Hoang (BF)
The Solution:
RACI-Based Collective Execution Instead of forcing subtasks, allow a single task record to manage multiple individual assignments through a structured RACI (Responsible, Accountable, Consulted, Informed) framework.- Individual Completion Tracking (The "Responsible" Role):
Allow multiple users to be designated as Responsible (R).
Each "Responsible" user gets a personal "Complete My Part" button in their task view.
Marking their individual part as complete does not move the main task to a "Closed" status.
Progress UI: The task card displays a clear progress bar (e.g., "450/999 Completed") and identifies who has yet to finish.
- Native Accountable Role (The "Accountable" Owner):
Designate exactly one user as Accountable (A).
Only the "Accountable" owner has the permission to change the overall task status from "WIP" to "Closed" or "Archived."
To maintain a clean matrix, if a user is moved to the "Accountable" role, they are automatically removed from the "Responsible" list to avoid double-counting their progress.
- Automated Targeted Reminders:
Enable automated "Nudges" and overdue notifications that target only the assignees in the "Responsible" group who have not yet marked their part as complete.
Value Proposition:
By decoupling "Individual Completion" from "Global Task Status," ClickUp can support enterprise-scale compliance, voting, and collective actions within a single, clean task record. This eliminates the need for thousands of redundant subtasks and provides managers with an instant, accurate report on total team progress.Anthony Rettig
SMTier Admin, this is critical!