Better time tracking and reporting | Voters

Better time tracking and reporting

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Rena O'Brien

I've added this a couple of times, but as the team continues to use Clickup, there is a lot of items missing in tracking and forecasting.

I've tried all the widgets but ideally this is what I need: for any given month (and possibly other time frames):

a list of projects containing how much time was logged on that project by assignee or resource
a list of resources containing how much time they logged on each project they worked on

March 2, 2021

Bugra Oktay

Pinned

Hello everyone - here's what's coming within the next few weeks:

Lighter default CSV exports of time cards (with much fewer columns)
PDF exports of time cards
Filter by team and group by tag or tasks in the time reporting card
Time tracking with AI and agents
Time entry deletion logs in task history
Time estimates in personal lists
Suggested tasks for timesheets based on user activity
Easy time entry reduction in timesheets
Right click to start a timer on tasks
Time reporting dashboard in time hub

This is just the next batch. We will continue to add improvements to time tracking and reporting. Please keep the feedback coming.

Simon Pleasants

My request - better filtering on timesheets and report cards.
The current option is only IS and IS NOT and then a collection of time tags.  So this means ALL tags that are selected are either filtered in or filtered out.  This needs to be more granular.
Sometimes I want to add multiple items to a filter, sometimes I want the inverse - i.e. time on this but EXCLUDING this
e.g. (tags in caps)
PROJECT1 and MEETING - current system does this
PROJECT1 but not MEETING - current system doesn't do this
So in the above example, I might want to know how much time I've spent in meetings on Project 1 but I might also want to know how much time I've spent not in meetings.  Obviously, with just two tags I can write down the first one, and then manually subtract the numbers to get the second, but once you start adding multiple tags either on the AND or on the NOT filter then it quickly gets impossible.
An OR option would also be good.  E.g.
PROJECT1 or PROJECT2
Nothing will be tagged with both so the AND option doesn't work but I may still want to see times from two projects combined.
So with all three options AND, OR and NOT you have a very powerful reporting capability - e.g.
PROJECT1 or PROJECT2 
and
TEAMS
but not
MEETING
So I want to know all the time spent in total on projects 1 and 2, in Teams meetings, but not physical meetings.
Examples may seem random but the real world use case is extensive.

Simon Pleasants

Also, would be good to have an easy way to filter all time allocations against an individual task. There is no filter available on report cards for Task ID or Custom Task ID. To get around this I have had to create a custom field and copy the Custom Task ID into it (on every single task!) to give me something to filter on.

Simon Pleasants

Another good option (last one for now!) would be to improve the display of time entries in the actual task card. Currently, if you open the time dialogue and expand the user the resulting window is so tiny you can only see one entry at a time.

Please make this window much larger, or expandable. Even better, move it to the right hand side of the task card.

Bugra Oktay

Hello everyone - here's what's coming within the next few weeks:

Lighter default CSV exports of time cards (with much fewer columns)
PDF exports of time cards
Filter by team and group by tag or tasks in the time reporting card
Time tracking with AI and agents
Time entry deletion logs in task history
Time estimates in personal lists
Suggested tasks for timesheets based on user activity
Easy time entry reduction in timesheets
Right click to start a timer on tasks
Time reporting dashboard in time hub

This is just the next batch. We will continue to add improvements to time tracking and reporting. Please keep the feedback coming.

Sammy Bohannon

Bugra Oktay Any chance there will ever be a time rounding addition?

I'd love the option to round time up when a task is completed.

Dana Nielsen

Bugra Oktay Awesome, thanks!

Olivier Loones

Bugra Oktay Thanks!

Any chance we could have:

A Freely defined reporting timeframe instead of only a Week view?

(both for all timesheets and my timesheets). Currently very limiting.

Filter by Space

Daniel Urbano

Bugra Oktay I requested long time ago the addition of "group by" to Juan Grandas. I understand he's no longer part of this specific team.
Same as it works in Spaces locations (Space/folder/list). The idea here is that you can group by project (location), task types, Status, Created date (By month, week, day) among other based on use cases.
Also, we should be able to have a filter, so we only see tasks with specific conditions. (Here, Clickup should display a banner with a notice of "not all time tracked tasks for this period are shown due to filter").

Bugra Oktay

Sammy Bohannon: Yes, rounding is planned for the following batch. I'm thinking rounding up/down and nearest x minutes in the range of 1-60 mins. How does that sound?

Sammy Bohannon

Bugra Oktay It sounds absolutely beautiful and would be so so so awesome. We do retainers and track time, but round to the next 15 minutes and I've been trying to use formulas, but it does not work.

Bugra Oktay

Olivier Loones: Going beyond weekly timesheets isn't something we can tackle this quarter but I hear the need. I'll keep this thread posted about any news there.

Bugra Oktay

Daniel Urbano: in timesheets?

Gretchen Elliott

Please let us know when the reporting is improved.

Hi, Bugra Oktay ! We would like to switch to ClickUp Time Tracking, but we can’t because it lacks reporting flexibility. We really have tried. As long as we work T&M, I need very flexible reports and convenient time tracking.

Now we use Clockify. What you should borrow there:

Freely choose reporting timeframe
Filters by Team/User, Client, Project, Task, Tag (including without tag), Status, Description are VERY IMPORTANT!
Time Audit
Share Report
Export to PDF / Print
Rounding Duration
Change date with 1 click
Show amount for billable time (VERY IMPORTANT) + ability to hide amount for internal reports

Samantha Baker

I'd also add the option to include individual entries for a project/task, rather than a total sum of time, for exports. For example, if a task takes a week to complete, there could be multiple entries across that week for the same user. Clockify's invoicing has that option.

Robert Hudman

Where are we at with this overall?

ClickUp seems to do great with capturing time - but the reporting is quite limited.

Bugra Oktay

Robert Hudman: I just made a comment listing the list of things coming soon. Please let me know if there are things that you'd like to see next.

Bugra Oktay

Hello everyone - question for you:
 What formats would you prefer in time tracking CSV exports?
For duration:
[h]:mm:ss (1:30:25)
milliseconds (5425000)
[h] "h" mm "m" ss "s" (1 h 30m 25 s)
ISO 8601 (PT1H30M25S)
Other duration format
For timestamps:
a. Unix/epoch milliseconds (1773601200000)
b. ISO 8601 (2026-03-15T12:00:00Z)
c. US Text (03/15/2026, 12:00:00 PM PDT)
d. Other timestamp format
I acknowledge one size won't fit all and we won't go with one size. We are trying to figure out the right defaults and customization options is all.

Veronika Berankova

Bugra Oktay4b

Alexander Eppstein

Bugra Oktay 2b

Andreas Otto

Bugra Oktay1c

Mathieu Farine

Bugra Oktay 1b

Shreyansh Jain

Bugra Oktay 1c or 4b

I prefer 1c more because of easier human understanding

Roberto Di Gisi

Bugra Oktay 4b

Danny Shor

Bugra Oktay 1b or 1a

Julian Pustkuchen

Bugra Oktay Definitely 4b (ISO) is the most universal, standard and human-readable. Other formats should be selectable. 1c is very untypical outside the US IMHO.

Karel VGH

Bugra Oktay I would split it up: Readable output (d4) and Standard output (ISO 8601)

Aaron Butler

Bugra Oktay 2 Milliseconds would be best because you can make more calculations based on this. D dd/mm/yyyy hh:mm:ss:s

Nicola Graves

Bugra Oktay 1 & 3. for duration and then b. ISO for timestamp

Andrea Kosztolanyi

Bugra Oktay 1b

Andreas Pütz

Bugra Oktay 4b, but best way would be the option to set the required before exporting.

Anour Taylor

Bugra Oktay 4b (ISO standards should be used)

Angie Seseri

Bugra Oktay 1b. Not super fussed on the timestamp component but duration expressed as ms is a nightmare. thanks for looking at this

Eric Carson

Bugra Oktay 4b - It's the most flexible when porting into other applications

Stephanie Usis

Bugra Oktay 1 is the closest to being helpful.

Ideally for Duration having the time represented in decimals (ie three and a half hours as 3.5) would be the easiest to compute. Timestamps are less of a concern

Tobias Naumer

I believe that Bugra Oktay is 4b the most common and humanly readable. Even though I think it makes sense to offer rounding up and down options because you don't always show customers everything down to the second or even round it up or down to the next 15 minutes just when exporting. 
It also works for documenting for employees, as time sheets for customers and much more. 
In general, YYYY-MM-DD & HH:MM:SS is simply immediately recognizable for everyone. In the USA, it is confusing that the months and days are reversed in format, although it would logically make much more sense from small to big (day to month to year). 😅

Joseph Plaizier

Bugra Oktay 1b

Bugra Oktay 5d.
Similar to 1b, but without seconds!
for duration: h:mm (1:30)
for timestamps: YYYY-MM-DD, HH:MM

Bugra Oktay Let user choose their format in settings

Kevin McDonald

Bugra Oktay 5. Please have the duration export as hours with decimals. For example, 1 hour and 20 minutes comes out as 1.33 so that in the export, we can run formulas on the column to add up to a total number of hours without needing to do any calculations (milliseconds to hours), or transformations to remove an "h" or "m" from the cell

Patrick Holz

Bugra Oktay 2a

Emilio E. Martínez

Bugra Oktay 4,B (ISO8601)

Jeff Kemp

Bugra Oktay Duration as days [d] [h]:mm 1:30 or just [h]:mm 1:30 (no seconds)

Timestamps as ISO 8601 but need option to not include time so easier to parse

Cynthia Avila

Bugra Oktay We currently utilize option 2 milliseconds (5425000) then convert to hours using a formula to get the output 1.5 hours without the "h" or "m". We do all of our reporting based on hours.

Samantha Baker

Bugra Oktay 3, or a decimal like 1hr 30m = 1.5. For timestamps, either b or c.

Shahen Halebian

Bugra Oktay 1c

Pierre Becher

Bugra Oktay I would always include two different: Milliseconds (if people need to make calculations) and a human readable date/time based on their date/time format settings.

Brad Bimson

Bugra Oktay
For duration — Option 5: decimal hours (e.g., 1.5 for 90 minutes). We estimate and track time in hour/minute decimals already, so this keeps the export consistent with how we actually work. It's also the easiest format for spreadsheet math — sums, averages, and billing calcs just work without any time-format parsing. Formats like [h]:mm:ss look clean but add a conversion step every time you need to do math or compare against estimates.
For timestamps — Option b: ISO 8601 (2026-03-15T12:00:00Z).

Pavol Zlatos

Bugra Oktay 2b

Josue Lony

Bugra Oktay 1B

Gretchen Elliott

Bugra Oktay 
duration: 1
timestamps: b or c

Stacey Lopez

Bugra Oktay 1 c

Bugra Oktay

Thank you everyone. This is super helpful to me. As I said, we'll provide options regardless but I wanted to get the right defaults and the right set of options in place.

Stephen Kaufman

The Tracked for field here should have an option for 'task assignee(s)'. It is basically useless as an automation when having to select a specific user, because you have to set up a unique automation for each user that this could apply to. Someone correct me if I am wrong here or let me know if there is actually a workaround for this.

Jade Wilting

Hello! 
We're struggling with a monthly overview for hours spent and hours that need to be carried over to the following month for our subscribing customers. We'd like to start from a 'bucket' of hours that can then be distributed across time estimates and then tracked for. Kind of like a Credit and Debit balance sheet overview for a specific reporting period. 
We've tried the bar graphs, tried the cards with hour estimate and hours tracked, tried the time sheets - but these are not giving the functionality we are looking for.

Louise Hoffmann Buelund

In the dashboard overview: 
I’m trying to create the bar chart that shows the distribution of time tracked per month, based on the actual time entries. 
However, in the current Bar Chart widget settings I only see measures like Number of tasks or Time estimate, and I can’t find the option for "Time tracked".
It seems like the widget needs to be configured to use time tracking data instead of task data, which seems like an easy fix.
Could you add the Time tracked / time entry data (or adjust the widget to a Time Tracking report) so the chart can display hours logged per month?

Claire Cockle

Having a live team activity page or dashboard would be so useful to see who is working on what right now

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