Better time tracking and reporting | Voters

Better time tracking and reporting

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Rena O'Brien

I've added this a couple of times, but as the team continues to use Clickup, there is a lot of items missing in tracking and forecasting.

I've tried all the widgets but ideally this is what I need: for any given month (and possibly other time frames):

a list of projects containing how much time was logged on that project by assignee or resource
a list of resources containing how much time they logged on each project they worked on

March 2, 2021

Bugra Oktay

Pinned

Hello everyone - we are working on a number of time tracking and reporting updates. You'll start seeing improvements in February. I'll make posts here about all the big and small things we ship.

Hi, Bugra Oktay ! We would like to switch to ClickUp Time Tracking, but we can’t because it lacks reporting flexibility. We really have tried. As long as we work T&M, I need very flexible reports and convenient time tracking.

Now we use Clockify. What you should borrow there:

Freely choose reporting timeframe
Filters by Team/User, Client, Project, Task, Tag (including without tag), Status, Description are VERY IMPORTANT!
Time Audit
Share Report
Export to PDF / Print
Rounding Duration
Change date with 1 click
Show amount for billable time (VERY IMPORTANT) + ability to hide amount for internal reports

Robert Hudman

Where are we at with this overall?

ClickUp seems to do great with capturing time - but the reporting is quite limited.

Bugra Oktay

Hello everyone - question for you:
 What formats would you prefer in time tracking CSV exports?
For duration:
[h]:mm:ss (1:30:25)
milliseconds (5425000)
[h] "h" mm "m" ss "s" (1 h 30m 25 s)
ISO 8601 (PT1H30M25S)
Other duration format
For timestamps:
a. Unix/epoch milliseconds (1773601200000)
b. ISO 8601 (2026-03-15T12:00:00Z)
c. US Text (03/15/2026, 12:00:00 PM PDT)
d. Other timestamp format
I acknowledge one size won't fit all and we won't go with one size. We are trying to figure out the right defaults and customization options is all.

Veronika Berankova

Bugra Oktay4b

Alexander Eppstein

Bugra Oktay 2b

Andreas Otto

Bugra Oktay1c

Mathieu Farine

Bugra Oktay 1b

Shreyansh Jain

Bugra Oktay 1c or 4b

I prefer 1c more because of easier human understanding

Roberto Di Gisi

Bugra Oktay 4b

Danny Shor

Bugra Oktay 1b or 1a

Julian Pustkuchen

Bugra Oktay Definitely 4b (ISO) is the most universal, standard and human-readable. Other formats should be selectable. 1c is very untypical outside the US IMHO.

Karel VGH

Bugra Oktay I would split it up: Readable output (d4) and Standard output (ISO 8601)

Aaron Butler

Bugra Oktay 2 Milliseconds would be best because you can make more calculations based on this. D dd/mm/yyyy hh:mm:ss:s

Nicola Graves

Bugra Oktay 1 & 3. for duration and then b. ISO for timestamp

Andrea Kosztolanyi

Bugra Oktay 1b

Andreas Pütz

Bugra Oktay 4b, but best way would be the option to set the required before exporting.

Anour Taylor

Bugra Oktay 4b (ISO standards should be used)

Angie Seseri

Bugra Oktay 1b. Not super fussed on the timestamp component but duration expressed as ms is a nightmare. thanks for looking at this

Eric Carson

Bugra Oktay 4b - It's the most flexible when porting into other applications

Stephanie Usis

Bugra Oktay 1 is the closest to being helpful.

Ideally for Duration having the time represented in decimals (ie three and a half hours as 3.5) would be the easiest to compute. Timestamps are less of a concern

Tobias Naumer

I believe that Bugra Oktay is 4b the most common and humanly readable. Even though I think it makes sense to offer rounding up and down options because you don't always show customers everything down to the second or even round it up or down to the next 15 minutes just when exporting. 
It also works for documenting for employees, as time sheets for customers and much more. 
In general, YYYY-MM-DD & HH:MM:SS is simply immediately recognizable for everyone. In the USA, it is confusing that the months and days are reversed in format, although it would logically make much more sense from small to big (day to month to year). 😅

Joseph Plaizier

Bugra Oktay 1b

Bugra Oktay 5d.
Similar to 1b, but without seconds!
for duration: h:mm (1:30)
for timestamps: YYYY-MM-DD, HH:MM

Bugra Oktay Let user choose their format in settings

Kevin McDonald

Bugra Oktay 5. Please have the duration export as hours with decimals. For example, 1 hour and 20 minutes comes out as 1.33 so that in the export, we can run formulas on the column to add up to a total number of hours without needing to do any calculations (milliseconds to hours), or transformations to remove an "h" or "m" from the cell

Patrick Holz

Bugra Oktay 2a

Emilio E. Martínez

Bugra Oktay 4,B (ISO8601)

Jeff Kemp

Bugra Oktay Duration as days [d] [h]:mm 1:30 or just [h]:mm 1:30 (no seconds)

Timestamps as ISO 8601 but need option to not include time so easier to parse

Cynthia Avila

Bugra Oktay We currently utilize option 2 milliseconds (5425000) then convert to hours using a formula to get the output 1.5 hours without the "h" or "m". We do all of our reporting based on hours.

Samantha Baker

I'm an attorney and use ClickUp to track time spent on tasks per case. I love that I can keep track of the time of day that I did something because that's required for most of my cases. It would be much easier to do my billing if Timesheets gave me a monthly view of my time, or if it allowed me to export my weekly time to excel so that I could then filter by List. I just tried the export in list view, but that won't work for me because it doesn't show the time entries individually with the date of those entries. Sometimes, I work on things for a week or more and have time entries every day, which I have to document separately.

Stephen Kaufman

The Tracked for field here should have an option for 'task assignee(s)'. It is basically useless as an automation when having to select a specific user, because you have to set up a unique automation for each user that this could apply to. Someone correct me if I am wrong here or let me know if there is actually a workaround for this.

Jade Wilting

Hello! 
We're struggling with a monthly overview for hours spent and hours that need to be carried over to the following month for our subscribing customers. We'd like to start from a 'bucket' of hours that can then be distributed across time estimates and then tracked for. Kind of like a Credit and Debit balance sheet overview for a specific reporting period. 
We've tried the bar graphs, tried the cards with hour estimate and hours tracked, tried the time sheets - but these are not giving the functionality we are looking for.

Louise Hoffmann Buelund

In the dashboard overview: 
I’m trying to create the bar chart that shows the distribution of time tracked per month, based on the actual time entries. 
However, in the current Bar Chart widget settings I only see measures like Number of tasks or Time estimate, and I can’t find the option for "Time tracked".
It seems like the widget needs to be configured to use time tracking data instead of task data, which seems like an easy fix.
Could you add the Time tracked / time entry data (or adjust the widget to a Time Tracking report) so the chart can display hours logged per month?

Claire Cockle

Having a live team activity page or dashboard would be so useful to see who is working on what right now

ARon Hayut

Good morning,
I noticed that the real-time time tracking feature is now working.
When an employee clicks Play on a task, I can enter their profile and see which task they are currently working on.
This is definitely a good improvement in the system.
However, in order to see what each employee is doing, I currently need to enter each user separately, which makes the monitoring process less efficient.
What I would like to have is:
A central view (Dashboard / Table / Panel) where I can see in real time what all employees are currently working on.
In other words, a single screen where I can see something like:
Employee	Active Task	Project / List	Time Running
Employee 1	Social post design	Client X	00:23
Employee 2	Landing page build	Client Y	01:10
Employee 3	Paid campaign management	Client Z	00:05
The goal is to enable quick live monitoring of the entire team, without needing to enter each employee profile individually.
Regarding the UI, I don’t have a strict preference.
It could be implemented as:
A table
A dashboard widget
A “Live Activity” panel
Or any other interface that you think makes sense
The main idea is to have one screen that shows in real time who is currently working and on which task.
If there is already an existing feature that can provide this, I would be happy if you could point me to it.
If not, perhaps we could develop a small extension that displays this information.
Thank you!

Tom Watts

Hallo, I use timesheet tracking extensively for my teams and have a couple of sticking points that feel like they should be simple to fix (I can get an excel to do it...but not CU).

For reporting purposes:

individuals in my team track daily hours against tasks per project (these are open ended without a start/end date as people insert the time directly into the time sheet - not stop/starting a timer. Specific timings are hard to manage given the fluid nature of our work)
the timesheet can track hours per task, per project, per day. People submit these for approval weekly
I have assigned custom fields against tasks so i can filter them by client time/ internal time / other
However, when it comes to reporting I can see the total cumulative hours an individual has tracked against these custom fields...but I am unable to cut this across specific dates. Even though in the timesheet view, hours are clearly inserted on specific days. I can only cut by dates if tasks have start/end dates. for weekly reporting across 40-50 tasks this is unmanageable after 2 weeks.

Can this be looked into please?

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