Hourly Billable Rates and Cost Rates
planned
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Adam Roe
What is the point of tracking time if you can't see its relationship to cost? Clients do pay you with hours and at to ask we create hundreds of automatons for something as simple as a rate variable. Please stop wasting time on apple watch integration, Siri, Alexia and more outer edge integrations when something as fundamental as hourly rates are missing.
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Vasil Enchev
Merged in a post:
Natively Calculate Labor Costs (Hours × Rate) Across Tasks, Lists, and Projects
Elizabeth Filin-Matthews
It would be extremely valuable for ClickUp to natively calculate labor costs based on tracked time and assigned rates.
While time tracking provides visibility into hours worked, organizations currently have limited ability to understand the actual cost impact of those hours without exporting data to external systems, spreadsheets, or third-party tools.
By allowing ClickUp to dynamically calculate labor costs using:
Tracked Hours × Assigned Rate = Labor Cost
teams could gain real-time visibility into project budgets, resource costs, profitability, and budget burn directly within the platform.
Example:
* Task Time Tracked: 8 hours
* Assigned Rate: $125/hour
* Calculated Cost: $1,000
Desired Functionality:
* Automatically calculate labor cost at the task level
* Roll up costs to Lists, Folders, Spaces, and Projects
* Display actual costs in Dashboards and Reporting
* Compare planned budgets versus actual costs
* Support both billable and internal cost rates
* Recalculate automatically as additional time is logged
* Allow filtering, grouping, and reporting based on calculated costs
Benefits:
* Provides real-time project financial visibility
* Eliminates manual spreadsheet calculations
* Improves project budgeting and forecasting
* Supports profitability and margin analysis
* Helps project managers identify budget overruns earlier
* Reduces reliance on external PSA and financial management tools
* Enables more informed resource allocation decisions
Many agencies, consulting firms, software development teams, and professional services organizations use ClickUp to manage project execution but must maintain separate systems to understand project costs. Native labor cost calculations would significantly strengthen ClickUp's capabilities as a complete project, resource, and business management platform.
Vasil Enchev
Merged in a post:
Billable Hours - Unit Cost Per person based on Time and Task
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Ayashree Ghosh
Me and my team was trying to find ways to add hourly rates to individuals and create a summary view of our costs and margins within ClickUp using Rollup and relationships and many more ways but failed to do so.
This might be available through a list view, but you can only add hourly rates by task, not individual. And there are multiple people who log their time to 1 task.
Additionally, we can't show everyone's hourly rate to people within our company, so we need to be able to make hourly rates a hidden or only visible to Admins. Which is very important.
i connected with Patricia , Pia , Gian for this feature request.
When i opened this request screen , i saw this feature was requested by many people and even from the past 3-4 years.
@clickup Kindly focus on the area where you should more. Rather than giving extra features and UI work . kindly focus and fix the basic neccessary feature everyone's require.
Clickup is a great software but it is lacking for this small but important task.
Also, your Clockify integration or any other time tracking integration is too bad. No projects or tasks get synced within. So no point.
PLEASE CLICKUP TEAM, EVEN YOU HAVE ALMOST ALL THE SETUP FOR BILLABLE RATE HOURS-USER WISE.
Steps-
- Under Manage Users- Add 2 new fields for Billable Rate Per Hour and Billable Rate Per Day.
- Add 1 more role - Like Super Visor(Like who will be having access of their Sub Team Member under them)
Hierarchy will - Admin ---> Super Visor ---> Members ----> Guest
- Under Dashboard , Provide a card of Time Tracking per assignee means Heading of that report will be Task -- Project Name --- User --- Amount ---Time Tracked --- Total Time Duration --- Billable/Non-Billable option
Log of every time tracking , each user , each tasks and its amount along with filter and export pdf/csv/xls option .
Thats all Clickup !
Kindly, look into it and announce with a big shout .
Vasil Enchev
Merged in a post:
Rate by member
Margarida Costa
Hourly billable rates by member, is essential to calculate the real cost of the project.
Vasil Enchev
Merged in a post:
Margin or Cost Calculation in Dashboards with Hourly Rate by Individual
Cassandra Gucwa
I have been working with ClickUp support and what we need to see currently isn't possible. If anyone has recommendations, please let me know.
We are trying to get a view into hours tracked and assign an hourly rate to individual people. Currently, you are able to set an hourly rate for a task in a list view, but when multiple people are assigned, it doesn't work since each person has a different hourly rate.
We are also trying to insert formulas to identify costs and margins, which might be available in a list view, but we need to see an overall view, which only seems to be available in dashboards.
Dashboards will be able to show me time spent per person and client, but it doesn’t allow me to do a similar calculation that is currently available in the list view.
I also can’t show everyone’s hourly rate to everyone in my company, so List views and Custom fields won't work unless you can hide a custom fields and list views.
Essentially, I attached an example image of what we need to see in Dashboards. I’m assuming this is also something other agencies need to see.
Thank you.
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Vasil Enchev
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Contractual Rates
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Alexa Wilansky
It would be helpful if we had the ability to start putting contractual rates in by the hours that are being tracked.
Vasil Enchev
An update on hourly rates
Thanks for keeping this thread loud. 1,000+ votes is hard to miss, and this has moved from "on our radar" to a written plan.
What you can do today
Mark time as billable or non-billable, make billable the default for a Workspace or Space, and see billable totals in the Billable report card and Timesheets. Exports include a Billable column. What ClickUp does not do yet is put a rate on those hours.
What we are planning
A bill rate and a cost rate per person, with role and workspace defaults. A project-level override for when a client pays a different rate. Revenue, cost and margin calculated on logged time and rolled up. Cost rates visible to admins only.
What the first version will not do
Multi-currency, invoicing, and rates on individual tasks.
Timing
This sits on a few foundations that need to land first. No date to share yet.
Help us get it right
Do you charge different rates per client, per project, or both? And when someone's rate changes, do their older hours need to keep the old rate?
Philippe D. Côté
Hey Vasil Enchev! Happy to see you busy working on ClickUp since Ora. Hope you'll bring your touch in there.
When the rate changes, the system should support both conditions and ask the user what he wants done. Internally, there should be a date or timestamp attached to the rate.
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Thomas
info?
Melanie von Schorlemer
there is Canny request https://feedback.clickup.com/feature-requests/p/hourly-billable-rates-and-cost-rates, please vote on that one to push this forward in the queue.
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Cailee Rye
When is this planned for? Critical.
R
Rui Dias
This is needed. Clickup advertises itself on the front page as the "Software to
replace all software". I guess not... This is a major gap in your offering!
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