Grouping of Spaces
Daniel Urbano
It would be awesome to be able to group spaces into different sections. I know, it's something not that 'wow', but it could help a lot!
Let's say in our company we have different "types" of work: Internal and external.
Internal: All common departments such as HR, Marketing, Finances, etc...
External: Projects (with clients). This applies very well to us because we're a consulting firm.
It would be great also to customize these names, as it happens with folders. (ie. Section 1 is called "Internal use", and section 2 is called "Projects")
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Vincent
Hey there Daniel Urbano and voters!
I wanted to reach out and see if you've been able to play around with Custom Sections in ClickUp 4.0?
Check out the article below but I believe this could be the answer for custom grouping and organizing Spaces!
D
Dominik Gisler
Daniel Urbano is there a way to also apply this custom grouping within the spaces section?
and can the admin setup the grouping for all users?
thx
Dom
Vincent
Hey there Daniel Urbano and voters!
I wanted to reach out and see if you've been able to play around with Custom Sections in ClickUp 4.0?
Check out the article below but I believe this could be the answer for custom grouping and organizing Spaces!
Camille Asselin
Vincent Hi Vincent, I played around with it today. It's a good first step, however here is my feedback:
- It should also appear in the Spaces page (not only on Home page)
- It doesn't allow to freely navigate a space like you can on the space page (A space within a custom Section doesn't uncollapse the folders and lists, which adds unnecessary clicks)
Vincent
Camille Asselin, I appreciate the feedback and understand what additionally you'd like to see - thank you!
Daniel Urbano
Camille Asselin Vincent as it is currently, it only works for personal setup and also only for the home page.
I see the request more as a company-wide (workspace) functionality, that could actually be set by admins and make people within the organization follow the same structure.
This should be an admin setting with a toggle to "allow user-based personalization":
- Toggle Off: Only admins can apply/change/delete sections. They are applied to all users
- Toggle On: allow users to add their own sections in their home screen.
Ultimately, what I mean is that all user-based customizations should be located in user's home screen, while company-based parameters should be applied workspace/space level.
Vincent
Daniel Urbano ah okay, I hear you! I wonder if introducing workspace-wide/admin controlled sections in the Spaces hub while maintaining personalization in user's home can have the best of both worlds?
Daniel Urbano
Vincent Exactly! ClickUp should keep personalization under Home and Company-wide policies/structure for the rest.
Max Avery
This would be an amazing feature
Juraj
Grouping Spaces into Space Groups
- Feature Name
Space Groups – the ability to group Spaces into clear, organized collections with a custom name and icon.
⸻
- Problem it Solves
In the current ClickUp environment, when the number of Spaces increases (e.g., dozens of clients or many projects), the following issues arise:
• Loss of clarity in the main sidebar.
• Slower navigation when switching between different types of Spaces.
• The need to manually scan through a long list to find a specific Space.
⸻
- Proposed Solution
Add a “Space Group” layer that allows:
• Creating a custom group (e.g., Clients, Internal Projects, Development, Archive).
• Assigning Spaces to a specific group.
• Collapsing/expanding the group in the sidebar.
• Adding color labels to groups for quick visual identification.
• Adding an icon or emoji for each group.
⸻
- User Scenarios
Scenario A – Space = Client
• Each client has their own Space.
• The user creates a group called Clients and assigns all client Spaces to it.
• Internal projects, marketing, and back-office Spaces remain in other groups.
• Result: A clean list where it is immediately clear which Space belongs to which work segment.
Scenario B – Space = Project
• Each project has its own Space.
• Projects are grouped by status or team, e.g., Active Projects, Completed, Testing Environments.
• When working in a specific area, the user expands only the relevant group.
Guy Mannerings
I really want to add Sections to Spaces visually in the sidebar (does not affect hierarchy, it's just visual).
So I could have a Space that has 30 folders, but break those folders in to individual sections.
This is NOT the same as subfolders, and does not need to be part of the hierarchy - this is just for visual organisation of the sidebar.
This is the same way you have built Sections for the "Home" view of the sidebar.
Guy Mannerings
So this is grouping of Folders/Lists within Spaces, as opposed to grouping of Spaces.
A
Alan Patric Rodrigues
Any news on this? a lot of examples here in this post...
Eljon Orillosa
No new updates on this?
Mykyta Skibinskii
Guys, topping this up. I cannot wait for sub folders, although this is a totally different things, might be very helpful. Thanks!
Christopher Crump
I fully support this request, we are new to ClickUp but already estimating we will have hundreds of Spaces in our organization and the current method is untenable for continued growth in the application. There isn't enough colors, and icons to make this a usable feature without a method to group them by custom categories.
Les
Example of Grouping Spaces
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