Assignee Filter should include assigned subtasks
not on the roadmap
Joe Widi
Currently, if you filter on an Assignee, we'll only see the Tasks that assignee is assigned. If they are assigned a subtask it does not show. Would like subtasks to show with the breadcrumb back to their parent task in this case. There is of course the 'show subtasks as separate' option, but they you end up seeing subtasks twice (once for the parent and once on it's own) which is the opposite of helpful.
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Brendan W
Merged in a post:
Enable Assignee Filters to Recognize Subtask-Level Assignments in Expanded Hierarchies (Enterprise Project Use Case)
Sergio Sapuppo
In structured project environments (consulting, ERP implementations, multi-level WBS projects), task hierarchy serves different governance functions:
• Parent Tasks = Phases or structured work packages
• Parent-level roles = Accountable (oversight & quality responsibility)
• Tasks & Subtasks = Responsible (execution & delivery)
This separation is intentional and fundamental to structured project governance.
Current Limitations
1️⃣ Assignee Filter Behavior (List View)
When Subtasks are displayed as Expanded (not Separate):
• Assignee filters only recognize Parent-level assignments
• If Parent Tasks are intentionally left unassigned, the filter suggests no users
• Subtask-level assignees are not considered
As a result:
• Execution-level work cannot be filtered properly
• Users cannot isolate who is actually performing work
• Governance logic (Accountable vs Responsible) becomes constrained by view limitations
The only workarounds are:
• Switching Subtasks to “Separate” (which reduces hierarchical readability), or
• Assigning Parent Tasks purely to enable filtering (which distorts governance structure)
Both options compromise structured project models.
2️⃣ Planner View – Lack of Filtering Controls
Planner View currently does not offer filtering capabilities comparable to List View.
This creates additional operational limitations:
• It is not possible to filter by Assignee
• It is not possible to isolate execution-level items (Tasks & Subtasks only)
• Parent Tasks, Tasks, and Subtasks are mixed together in “Assigned to Me”
• Workload visualization becomes unclear
In practice, this limits the ability to manage daily execution effectively within the Planner view.
Suggested Improvements
To better support hierarchical and enterprise project structures:
1. Enhance Assignee Filters in List View
• Allow filters to recognize Subtask-level assignments even when Subtasks are shown as Expanded
• Provide an optional toggle such as:
• “Include Subtask Assignees”
• “Apply filters across hierarchy”
• or “Filter by execution-level assignments”
2. Introduce Filtering Controls in Planner View
• Add filter options (e.g., by Assignee, Task Type, Parent vs Subtask)
• Allow users to isolate execution-level work
• Enable clearer workload governance without modifying assignment structure
Who Benefits
This improvement would benefit:
• Consulting teams
• ERP / software implementation teams
• PMOs
• Organizations using WBS-based structures
• Teams separating Accountable vs Responsible roles
• Any complex hierarchical project environment
Business Impact
Enabling these capabilities would:
• Improve operational clarity
• Strengthen workload governance
• Reduce structural workarounds
• Preserve hierarchical integrity
• Increase ClickUp’s alignment with enterprise-level project management practices
This is not a configuration issue, but a structural enhancement opportunity for hierarchical project governance.
Joey
marked this post as
not on the roadmap
Hey there! Thanks for sharing your feature request with us. We truly appreciate your input!
As part of our efforts to improve our feedback boards, we're closing this older feature request.
Removing old and inactive posts will increase the communication between the ClickUp team and our users, allowing us to hear more of your great ideas!
If you feel this request is worth revisiting, feel free to create a new post!
Thanks for being a part of our community!