Stephen John T. Carlos
Title:
AI Notetaker: Reorder "Workspace Notetaker" option & add confirmation prompt to prevent accidental data exposure
Description:
When sending the AI Notetaker to a call, the "Notetaker Type" dropdown lists options in this order: Personal Notetaker → Workspace Notetaker → Shared Notetaker.
The
Workspace Notetaker
option (which shares notes with the entire workspace) is positioned directly below the default Personal option, making it easy for users to accidentally select it. This creates a real data confidentiality risk: if a user selects Workspace Notetaker for a sensitive or confidential call, the meeting minutes become accessible to every user in the workspace.
The feature itself is valuable
, but the current UI introduces unnecessary risk.
Suggested improvements:
  1. Move "Workspace Notetaker" to the bottom of the list
    so the least-restrictive sharing option isn't the most prominent choice.
  2. Add a confirmation/warning prompt
    when a user selects Workspace Notetaker (e.g., "These notes will be visible to all members of your workspace. Continue?") to ensure it's an intentional choice.
  3. Consider adding a brief inline description of the sharing scope directly in the dropdown (the current subtitle text is small and easy to miss).
Impact:
Any workspace with confidential meetings (HR, legal, finance, executive) is exposed to accidental information leakage with the current design.
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