AI Brain - Persistent Memory
planned
Dustin Kuntz
It would greatly improve productivity if AI models in ClickUp could remember my conversation preferences—such as preferred response format, tone, and level of detail—across sessions. This would save time by eliminating the need to repeat instructions and ensure a more personalized, consistent AI experience for ongoing projects.
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Dean Phillips
Merged in a post:
⬆️⬆️⬆️ Persistent Memory for ClickUp Brain �
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Mike
Overview:
Persistent memory would allow ClickUp Brain to remember user-defined preferences, shorthands, and workflow rules across sessions—similar to features in ChatGPT, manus.im and other standout AI tools. This would significantly enhance workflow efficiency and user experience.
Use Case Example:
As a user managing multiple “Inbox” lists across different Spaces (e.g., General, Business, Relationships), I want to quickly capture tasks, notes, and ideas into the correct list using custom shorthands (e.g., “Inbox: [my entry]”, “Business Inbox: [my entry]”, “gi: [my entry]”). Currently, ClickUp Brain does not retain these preferences between sessions, requiring me to repeat instructions or clarify context each time, which is very inefficient.
Benefits:
- Frictionless Capture: Users can define and reuse custom shorthands for rapid task entry, reducing cognitive load and saving time.
- Personalized Workflows: Persistent memory enables tailored automation, such as routing items to the correct list or applying user-specific rules without repeated setup.
- Consistency: Ensures that workflow processes remain consistent, even as users switch devices or return after a break.
- User Empowerment: Allowing users to view, update, or delete their stored preferences gives them control and transparency, increasing trust in the AI assistant.
Feature Suggestion:-
Enable persistent, user-manageable memory for “Brain Max" (or indeed ClickUp).
- Allow users to set, review, and update their own shorthands, rules, and preferences.
- Provide an interface for managing these settings, similar to prompt libraries or automation dashboards.
Impact:
This feature would streamline daily workflows, reduce repetitive setup, and make ClickUp Brain a true productivity partner—especially for power users and teams with complex/ personalised processes.
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Ralph Stokes
Absolutely. I didn't realise how important this was until I started using the Brain MAX desktop app. The models aren't really very helpful for me if they can't even remember anything from session to session. As others have said, tone and style are amongst the most important, but also remembering other aspects of the business etc. I often get AI (particularly ChatGPT) to help me with refining copy, marketing plans, business strategy etc, which is incredibly useful for me as a one-man-band. The friction of having to constantly repeat myself is almost unbearable (compared to using chatGPT with open AI for example), and it also adds pressure to finish anything you're currently working on in the current session because you don't want to face repeating everything the following day...
Jason Joseph
The sad state of Brain in its current form...Its like talking with a stranger. Have a look.
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Mike Certoma
I’ll second tone and style for sure.
Things like company-specific rules, internal terminology, approval flows, definitions of “done,” how workflows are structured, how we communicate with clients vs internally, and even what not to do.
Right now, that context lives in SOPs, tribal knowledge, or people’s heads. The AI has no awareness of it unless it’s re-prompted every time, which quickly becomes friction, especially for ongoing work.
Even a lightweight, user-defined “company memory” the AI could reference would significantly improve accuracy, consistency, and trust in the output. Something conceptually similar to selectable memory banks, like NotebookLM, would be a great model.
A related issue is context depth. Even when this information already exists inside ClickUp, the AI often struggles to reliably reference or reason across it. A strong baseline solution would be allowing LLMs to source from defined lists or documents as a dedicated memory bank, with enough depth and consistency to make that context dependable rather than hit-or-miss.
Derek Cummings
Combine Clickup Brain with Clickup AI, why have it be two separate things!
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Erra Faye Zabat
Hey, everyone! We've updated the status of this request to reflect its roadmap status. The Product Manager will provide updates on this post when they have new details to share! For more details about our statuses, check out this post!
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Erra Faye Zabat
marked this post as
planned
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Erra Faye Zabat
Hey, everyone! We've updated the status of this request to reflect its roadmap status. The Product Manager will provide updates on this post when they have new details to share! For more details about our statuses, check out this post!
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Ralph Stokes
yes, this would make brain actually useful! My reasons for persistent memory are different to the OP but essentially, persistent memory is what I need from Brain.
I really need it to understand my business in a broader context (lke chatGPT can), and come to understand and remember my personality, values, strategies and goals so that it can offer truly useful and tailored suggestions and help that align with my business. Right now it's very generic and because it doesn't learn about me (I am told for privacy and security even though there are no other users on my clickup account) it's value is much more limited than something like chatGPT.
Alex Omeyer (ClickUp)
marked this post as
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