2-way sync for Outlook
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Ricardo Clerigo
Hi folks - Ricardo here, I own calendar at Clickup. How's your day going today? 🦄☀️
I wanted to provide you all with an update to 2-way sync for tasks to Outlook and Office 365 calendars.
There's two features within this canny post:
- See my Outlook events in ClickUp
- See my ClickUp tasks in Outlook
🎉 Good news! - we have a beta version of both (1) and (2) ready and are rolling it out slowly over the coming months. We do this so we can spot and fix issues as we go making sure most of you get a great experience.
I'll update this post with the link as soon as we open more spots.
Can't wait for you all to try it!
--
PS: A quick note on (2) (ClickUp tasks to Outlook calendar).
We decided to make this integration one-way and I wanted to share a bit more on why.
First, one way means your tasks in lists, folders or spaces will sync to your Outlook calendar within minutes of you make changes. This includes the start date, due date and task title.
For example, if you make changes in ClickUp those will reflect in your Outlook calendar within 10 minutes.
But if you make changes to these events in Outlook (such as renaming it, moving it around), those changes will not be reflected back to the task in ClickUp.
We did this as a stepping stone to full 2 way sync.
Karl Salter
any updates on this one? I'm keen to get outlook 2 way in click up
Emilio E. Martínez
Hi Ricardo Clerigo
Right now for me guest aren't benefitting with this integration, It would be very helpful if guests could use te outlook calendar integration as the the outlook calendar help page states, because:
01- I cant get guests to add any outlook calendar on their planner while using my ClickUp Workspace they can't even add the outlook calendar I'm already using on my planner which they also have access; they get this error "GraphQL Network Error in SdApiService.graphql (Forbidden Error: EntApp)"
02- Also I can't get the outlook calendar to be displayed on calendar views, this would mitigate that they can't add the calendar to the planner.
For both cases I would like to know if:
A- It is planned that guests will benefit for using the outlook calendar on their planner?
B- Will I be able to have a way to show to guests my outlook calendar events on a calendar view?
R
Rick Clark
Please, seems necessary..
Matthew Burt
I agree this has taken far too long and should already be implemented — but it’s worth pointing out that the biggest challenge here isn’t ClickUp’s dev team, it’s Microsoft.
Outlook and Exchange are notoriously painful to integrate with. Unlike Google or Apple, which make calendar integrations straightforward, Microsoft’s system is fragmented and full of legacy baggage. A simple task like adding a calendar event highlights the difference: Google and Apple give you a one-click “Add to Calendar.” Outlook? You’re often downloading a .ics file, importing it into settings, creating or selecting the right calendar, and then manually merging it into your existing one. Not exactly user-friendly.
On top of that, Outlook has multiple “flavors” — desktop, web, Office 365, Exchange servers — and they don’t always behave consistently. Authentication is another minefield, with tokens expiring or breaking in ways that cause endless support headaches.
This is why so many SaaS tools either avoid Outlook entirely or only offer limited features compared to their Google integrations. It’s not that developers don’t care or are dragging their feet — it’s that building and maintaining a reliable 2-way sync with Outlook takes a huge amount of ongoing engineering just to keep it stable. Even apps that appear to have smooth integrations are often doing a ton of behind-the-scenes workarounds to make it look seamless.
So yes — this should be a priority, and it’s overdue. But it’s also fair to recognize that Microsoft’s ecosystem makes this one of the hardest integrations to deliver and maintain.
Michael
Matthew Burt TBF we still don't have 2-way for Apple Calendar, or Gmail and Mail integrations. Or Safari plugin for that matter...
So at least Outlook users have something.
V
Veronica Torres McLane
Hello. Do we need to sign up to access this Beta feature ? Please direct us how to acces.
N
Nick Schneider
Ricardo Clerigo What it comes down to for me is being able to sync a calendar event in ClickUp for me and my guests if I include them. Currently, the only way I can see events is in a "shared calendar." It'd be great to get this in my actual user calendar instead and be able to have ClickUp be able to make an .ics for my guests.
M
Mark Sandoval
Can we include assigning task from outlook to a ClickUp Team?
Liam Griffin
Mark Sandoval Ricardo Clerigo - This would be a great feature!
K
Karoline Kautz
Mark Sandoval Yes, please! This would be a most useful feature. As it is, too many of our users keep sending work tasks via email and someone downstream has to take the time to move them over to CU as tasks. Giving Outlook based users the option to make a task as easily as writing an email would overall save time and effort.
On the other hand I don't think we need people modifying CU tasks from their Outlook calendar. I can see this causing issues within lists/dependencies/automations. Looking at tasks inside a calendar doesn't necessarily reveal how they are tied in to a particular workflow or process.
S
Sarah Peterson
I'd like the ability to sync events created in clickup to my outlook calendar
M
MAP IT MEDIA
its been at least 3 years and I am STILL requesting this feature.
S
Sarah Peterson
My events are not showing up in outlook even though my calendars are linked. Do I have to do something special to make this sync?
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