Feature Request: Knowledge Spaces – Notion-Style Intranet, Native Databases & Granular Permissions Overview ClickUp’s vision of “One app to replace them all” is compelling. However, while ClickUp is excellent at task and project management, it still lacks the flexibility of Notion when it comes to building an internal company intranet, managing structured knowledge, and organizing databases independently of tasks. I would love to see ClickUp introduce Knowledge Spaces, a dedicated environment for company knowledge management that exists independently of the current task-based hierarchy. Dedicated Knowledge Spaces Introduce a new type of Space specifically designed for knowledge management rather than task management. Key capabilities: * Create nested pages and subpages, similar to Notion. * Build company intranets, department portals, internal wikis, and knowledge bases. * Organize content through a flexible sidebar hierarchy. * Embed databases, documents, dashboards, and other content directly within pages. * Link relevant pages and database records to ClickUp tasks when needed, without treating everything as a task. Native Databases (Independent of Tasks) Please introduce Notion-style databases as first-class objects within Knowledge Spaces. Features should include: * Custom properties and field types. * Table, Board, Calendar, Gallery, and List views. * Database relationships, rollups, and formulas. * Linked database views that can be embedded across multiple pages. * Filtering, sorting, grouping, and reusable templates. * Database records that can contain full pages of content. Importantly, database records should not need to be ClickUp tasks. For example, companies should be able to manage policies, contracts, employee skills, company assets, meeting records, and internal knowledge without creating artificial tasks. Granular, Notion-Style Permissions This is particularly important for using ClickUp as an enterprise intranet. I would like to see flexible permission management at multiple levels: * Knowledge Space level * Folder and page level * Database level * Individual database record level, if feasible Ideally, permissions would support: * Different roles such as Full Access, Can Edit, Can Comment, and Can View. * Permissions assigned to individual users and groups. * Permission inheritance from parent pages, with the ability to configure exceptions. * Private pages and databases accessible only to explicitly authorized users. * Organization-wide knowledge areas that employees can read but only designated owners can edit. * Clear visibility into who has access to each page or database. * Search and AI features that strictly respect each user’s access permissions. For example, a company could maintain an open internal knowledge base accessible to all employees, while restricting HR, legal, M&A, and management information to specific authorized groups. Linked database views must also respect the permissions of the underlying database and records. Integration With Existing ClickUp Features Knowledge Spaces should integrate seamlessly with ClickUp Tasks, Docs, Dashboards, Automations, and AI. Ideally: * Tasks could link to knowledge pages or database records. * AI could search and summarize authorized knowledge across the organization. * Automations could operate on database records. * Knowledge could be reused across departments without unnecessary duplication. Why This Matters Many organizations currently need both ClickUp and Notion because the two products serve different purposes: ClickUp = Task and project management Notion = Knowledge management, databases, and company intranet If ClickUp introduced Knowledge Spaces with native databases and granular permissions, organizations could genuinely consolidate both functions into a single platform. I am not suggesting that ClickUp replace its existing task management model. Instead, I believe task management and knowledge management should become two complementary, first-class capabilities within the same workspace. This would be a major step toward making “One app to replace them all” a reality.
